If you have any questions about the position or our application process, reach out to us at recruiting-u@smith.edu.

Job Description

Trucking Assistant

PRIMARY FUNCTION(S):

Under direction of the manager of facilities services or designee, safely and accurately deliver materials on or off-campus. Provide backup and assistance to other facilities services staff as assigned.

AREAS OF RESPONSIBILITY:

Trucking all campus, floater all campus, facilities maintenance garage restroom, project work as assigned.

DUTIES:

• Pick-up and deliver materials from any location on or off-campus, ensuring correct and timely delivery of materials as directed. This includes, but is not limited to equipment for event support, furniture, office supplies, books, publications, inventory, packages, mail and any other materials and/or equipment.
• Maintain positive customer service relations with all members of the college community, including students, faculty, staff, guests and community at large.
• Search for and implement ways to improve efficiency regarding delivery schedules, transportation, pick-up and return of materials.
• Responsible for keeping material handling equipment in good working order, reporting broken equipment via work order system for repair.
• Responsible for keeping track of trucking work orders online, including changing status in system. Must run completion deadline reports and general reports utilizing the work order system.
• Provide backup and assistance to other facilities services staff including truckers and event staff, following established protocols as assigned.
• Clean rest rooms: toilets, urinals, mirrors, sinks, windows and glass, walls, floors, fixtures, restock paper goods, soap, etc.
• Dry mop, wet mop, buff, strip and refinish floors.
• Clean all spaces within assigned areas (i.e., offices, classrooms, labs, storage areas, corridors, custodial closets, etc.)
• Perform emergency clean-up of floods, spills, breakage and bodily fluids, within the building, excluding hazardous materials.
• Perform non-technical tasks as assigned to include, but not limited to changing light bulbs, filling/cleaning humidifiers, cleaning drinking fountains, emptying dehumidifiers, changing screens, opening and closing buildings.
• Check and clean eye wash stations, emergency showers and fire extinguishers according to maintenance schedule.
• Report all necessary maintenance and repair items to the coordinator, supervisor or designee.
• Observe OSHA safety regulations and practices at all times and participate in required safety programs.
• Remove ice and snow and perform sanding as assigned.
• Drive college vehicles as assigned.
• Responsible for cleaning vehicles, inspecting for damage and performing visual check prior to using. Reporting any issues discovered to the supervisor immediately.
• Perform other related duties as assigned.

MINIMUM QUALIFICATIONS:

• High school/vocational diploma, GED equivalent or combination of education and experience.
• Minimum of two years' experience driving a box truck and delivering materials preferred.
• Must have a valid driver's license. Must complete and comply with all college driving credentialing requirements and obtain DOT certificate. Upon award of this position, a Division of Motor Vehicles background check will be completed.
• Must be able to safely bend, lift, stoop, carry and move materials up to fifty pounds regularly and up to ninety pounds occasionally. Must be able to safely load and operate loaded hand truck or dollies.
• Must demonstrate strong working knowledge in Microsoft Office, the Smith College email, finance/payroll and calendar systems, the work order system as well as accessing the internet.
• Must be able to pass a C.O.R.I background check as well as a fingerprint-based state and national criminal record check.

Skills:

• Maintain a high level of customer service with attention to detail, project a positive attitude, effectively solve problems, demonstrate good judgment and work independently.
• Ability to use good judgment to take appropriate, independent action to carry out the primary functions of the job.
• Must possess the ability to carry out oral and written (electronic) instructions.
• Ability to appropriately plan and schedule assignments and projects.
• Must be able to work independently and in a team environment.
• Candidate shall not have a history of moving vehicle violations or traffic accidents.
• Must have or obtain a valid Forklift training certificate.
• Must possess the knowledge to safely operate gas and electric Forklift machines, pallet jack movers, hand trucks and other material handling equipment to move items weighing hundreds of pounds.
• Must possess general knowledge of custodial practices and be committed to maintaining high standards of maintenance.
• Must have knowledge of OSHA regulations for the safety of the college employees, its users and properties.
• Demonstrate a basic understanding of cleaning chemicals, including but not limited to reading and understanding Safety Data Sheets (SDS).
• Must have a clear understanding of the union contract and all college policies
• Must be able to safely move and climb ladders, while holding stock and be able to stand/walk on unforgiving surfaces for long periods of time.
• Must be able to walk long distances and safely climb stairs, while delivering stock.
• Ability to remove ice and snow from entrances, walkways, ramps, fire escapes, porches and emergency exits attached or leading to buildings, which includes shoveling, scraping and sanding.
• Ability to safely move, deliver (truck) and arrange heavy items such as equipment, furniture, fixtures and materials within and between buildings for students, faculty, staff and guests of the college.

Custodians

Essential Functions

• Clean and sanitize kitchen hoods and exhaust fan filters, mop and sanitize kitchen areas on a weekly basis.
• Maintain dining and custodial storerooms in a clean orderly state, assist with inventories. Receive and date delivered items and rotate stock as needed.
• Dry mop, wet mop, buff, strip and refinish floors: student rooms, common areas and dining areas.
• Clean all spaces within assigned areas (i.e., apartments, offices, storage areas, basements, laundry rooms, stairs, custodial closets, exits and ramps, etc.) Routinely wash dumpsters, toters and recycling bins.
• Remove leaves, snow and debris from all entrances of assigned areas.
• Shampoo upholstered furniture, carpets, walk-off mats and runners in all assigned areas.
• Perform emergency clean-up of floods, spills, breakage, and bodily fluids within the building, excluding hazardous materials.
• Perform non-technical tasks as assigned to include, but not limited to changing light bulbs, cleaning windows, glass and checking fire extinguishers according to maintenance schedule.
• Report all necessary maintenance and repair items to coordinator, supervisor or designee.
• Conduct daily building inspections for possible safety hazards and report findings to the supervisor.
• Maintain positive public relations with all members of the college community.
• Perform tasks for scheduled and unscheduled academic, community events and other activities as required to include, but not limited to moving, delivering or arranging heavy items, such as equipment, furniture, materials etc., within and between buildings.
• Clean, sweep and mop all stairwells from first floor to basement.
• Remove trash and recycling from buildings, complying with all recycling practices.
• Drive college vehicles as assigned and assist with trucking, when requested.
• Responsible for cleaning vehicles, inspecting for damage and performing visual check prior to using. Reporting any issues discovered to the supervisor immediately.
• Must comply with cleaning frequency requirements as scheduled for assigned areas.
• Work with student workers during break and recess periods.
• Perform other related duties as assigned.

Minimum Qualifications (knowledge, skills, education, experience, certifications, licenses)

• High school/vocational diploma, GED equivalent or combination of education and experience.
• Minimum of 1 year (preferred) custodial/housekeeping experience in a service related industry.
• Must have a valid driver's license. Must complete and comply with all College driving credentialing requirements and obtain DOT certificate. Upon award of this position, a Division of Motor Vehicles background check will be completed.
• Must be able to safely lift and carry up to fifty pounds. Must be able to bend, walk, stand, climb stairs and ladders, and safely operate loaded hand trucks and dollies.
• Must demonstrate proficiency in accessing the internet, using the Smith College email, finance, payroll and calendar systems as well as the work order system.
• Must be able to pass a C.O.R.I check.

Skills

• Ability to safely move, deliver and arrange heavy items such as equipment, furniture, fixtures and materials within and between buildings for students, faculty, staff and guests of the college.
• Must possess general knowledge of custodial practices.
• Commitment to maintain high standards of maintenance.
• Ability to develop and follow a designated cleaning schedule and continually look for ways to improve on that schedule.
• Demonstrate a basic understanding of cleaning chemicals, including but not limited to reading and understanding Safety Data Sheets (SDS).
• Must have knowledge of OSHA regulations for the safety of the college employees, its users and property.
• Must have a clear understanding of the union contract and all college policies.
• Ability to remove ice and snow from entrances, walkways, ramps, fire escapes, porches and emergency exits attached or leading to buildings, which includes shoveling, scraping and sanding.
• Ability to use good judgment to take appropriate, independent action to carry out the primary functions of the job.
• Must be able to work independently and in a team environment.

Additional Information

This position is covered by a collective bargaining agreement with a progressive wage schedule. The Step 1 hourly rate is $22.59, and new hires are usually placed at Step 1. The pay range below shows the middle portion of the step progression for this position based on the negotiated wage schedule.

Compensation

Position Type

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About Smith College

Located in Northampton, MA, Smith College is one of the largest women's colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges.

Consistent with the Americans with Disabilities Act (ADA) and Massachusetts General Law, Chapter 151B, it is the policy of Smith College to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact our recruiting team at recruiting-u@smith.edu.

As set forth in our mission and values, Smith College is committed to promoting a culture of equity and inclusion among students, staff and faculty. The College will not discriminate in employment on the basis of age, race, color, ethnicity, national origin, creed, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, genetic information, age, veteran status, physical or mental disability, or any other classification protected by law. Smith College is an equal opportunity employer and complies with all state and federal laws that prohibit discrimination.