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The Exhibition Manager and Lead Preparator for the University Museums oversees the planning, coordination, and implementation of all exhibitions and permanent collection installations at the Harnett Museum of Art and the Lora Robins Gallery. A critical member of the Museums collaborative team. Report to the Deputy Director and Curator of Exhibitions. The Exhibition Manager and Lead Preparator is responsible for managing the Museum's exhibition program, developing exhibition production timelines, budgets and installation plans, and ensuring exhibitions open on time and at the highest standards. A skilled art handler with broad experience in all media, the Exhibition Manager and Lead Preparator leads all exhibition preparation and fabrication and coordinates all audiovisual displays and new media in the Museums' galleries. They supervise the Exhibition Preparator, occasional contract workers and UR student interns.
WORKING CONDITIONS/PHYSICAL EFFORT
Work conditions are primarily inside, however, infrequent outside work occurs. Required to use personal protective equipment to prevent exposure to paint, solvents, adhesives, and air-borne particles, and to minimize risk while using specialty hand and power tools
Requires ability to climb ladders; to have flexibility and ease of mobility; ability to lift and move large and heavy objects using basic moving equipment; ability to stand for long periods of time
Ability to work unscheduled overtime during periods of installation/deinstallation and to support special programs and events
Requires the use of personal vehicle
JOB DUTIES/RESPONSIBILITIES
Exhibition Planning and Management -40%
Oversees exhibition planning and management for all museum exhibitions and permanent collection installations in coordination with museum leadership
Creates and develops exhibition and installation timelines using specialized project management software, including AirTable
Ensures benchmarks are met according to schedule
Presents timelines to entire museum staff and assigns tasks as appropriate
An expert in exhibition design, creates exhibition layouts professionally designed with CAD software, including in SketchUp, with assistance from Assistant Preparator and in consultation with curators
Ensures exhibitions and objects are installed according to the highest museum standards and best practices, and in accordance with programmatic, conservation, aesthetic and ADA requirements
With Deputy Director and Director of Operations, prepares and administers exhibition budgets and estimates, and ensures that expenditures are within agreed upon budgetary limits
Researches, recommends and hires specialized contractors and specialized equipment as needed for complex exhibition projects and as approved by museum leadership
Oversees and coordinates routine gallery inspections, touch-ups and cleaning
Exhibition Preparation and Installation - 35%
Manages and executes all aspects of exhibition installation, deinstallation and construction
Prepares exhibition spaces in advance of exhibitions, schedules any necessary contractors or campus partners, coordinates gallery painting gallery, and facilitates building all temporary walls and installation components
With museum curators, determines display casework and presentation furniture as needed for specific exhibitions, produces construction plans and shop drawings for all necessary furniture, and coordinates and builds all exhibition casework and display furniture as needed with Exhibition Preparator
Oversees the inventory and movement of cases, museum furniture, and other exhibition related objects
In consultation with curators, identifies framing and other artwork preparation needs for each exhibition
Assigns and supervises artwork preparation, including artwork framing, by the Assistant Preparator
Supervises the design, production, and installation of all exhibition didactics, text panels, title displays, object labels, and other graphic displays by the Assistant Preparator
Well-versed in the technical demands of time-based media and its installation, determines and coordinates all audiovisual requirements for exhibitions, assists with audiovisual equipment installation, set up and regular maintenance, and supervises any specialized contractors
With Curator of Collections, coordinates delivery and handling activities for loaned artworks
In consultation with museum curators, sets and maintains gallery lighting at accepted light levels
With Director of Operations, manages vendors, temporary contractors and purchases, identifies skilled vendors and temporary contractors as needed, requests estimates, places orders, tracks, coordinates, and manages deliveries
Facilities Management-10%
Oversees facilities maintenance and upkeep, organization of collections and storage spaces, and museum workshops in coordination with the Director of Operations including scheduling and facilitating work with University Facilities and outside contractors
Ensures that storage areas are maintained at professional levels of environmental and security control
Monitors and maintains museum facilities, including overseeing the organization of collection storage spaces and maintaining the appearance of exhibition spaces by Exhibition Preparator
Manages the museum workshop and establishes workshop standards to ensure overall safety of museum facilities
Maintains tools and equipment and coordinates replacements with the Director of Operations
Tracks inventories of tools, materials and supplies
Supervises the cleaning and organization of shop facility
Assists with museum facilities environmental monitoring
Collections Care & Management-10%
Ensures that collections storage areas are maintained at professional levels of environmental and security control and all collections objects are safely moved, stored and maintained
Maintains and updates the location of collections objects, packing, materials, and supply storage with TMS Administrator
Oversees and facilitates safe packing and transportation of collections objects
Supervises the matting and framing of collections objects and as well as the preparation of collection objects for storage and display by the Exhibition Preparator
In consultation with Museum leadership, curators, and TMS Administrator, makes conservation recommendations
With Curator of Collections, coordinates shipping and receiving, packing and unpacking of all collection objects to ensure proper handling and security procedures are followed
Supervision-5%
Supervises Exhibition Preparator
Trains student interns and temporary exhibition workers
Ensures all workers understand and implement best museum practices and safety protocol at all times in all museum spaces and workshops across campus
QUALIFICATIONS: Knowledge, skills & ability
Specialized knowledge of exhibition planning and project management, including project management software, such as AirTable
Highly skilled in exhibition design and recent exhibition technologies
Ability to easily translate curatorial ideas into 3-D models and CAD drawings
Broad knowledge of best museum practices for art handling and installation, collections management, object care, fabrication, and shipping
Fluent in time-based media installation
Highly skilled in object handling, carpentry, matting and framing, fabrication of exhibition furniture, platforms and displays, hanging and mounting systems, gallery lighting, moving objects, patching, painting, and proper ladder use and safety
Skilled and clear communicator who can work with a diverse range of colleagues and stakeholders, including museum leadership, university faculty and staff, visiting artists, and students
Ability to carefully assign tasks to ensure exhibition planning and installation is completed on time and on budget
Ability to make independent decisions and apply creative methods to solve complex installation problems with attention to detail
Ability to work in a diverse environment and with a diverse range of colleagues, stakeholders, and visitors is required
Ability to work on multiple projects and tasks simultaneously to meet deadlines
Ability to prioritize multiple projects and competing demands, balance tasks and see projects to completion
Continuously learn new skills and stay abreast of new developments in exhibition planning and design
Working knowledge of SketchUp, AirTable, The Gallery System (TMS)Collections Management Software, Adobe Creative Suite, and Microsoft Office Suite
Education/experience
Bachelor's degree and 5 years of art preparator and exhibition planning & design experience with increasing responsibility
Knowledge of museum best practices, an appreciation for the stewardship, safety, care, and preservation of fine art
Requires a successful driving check
SALARY STRUCTURE: Full-time, with Benefits, Exempt
Grade 6:$50,461 to $66,851
Scheduled Hours:Monday-Friday, 8:30am - 5pm, some nights and weekends
About UR: At the University of Richmond, we’re creative, inclusive, and determined. We’re Spiders, and our mission is to create positive change in the UR community and beyond. Located minutes from downtown Richmond, Virginia, the University of Richmond (www.richmond.edu) blends the intimacy of a small college with exceptional academic, research, and cultural opportunities usually found only at large institutions. There’s only one place like Richmond.
UR is committed to developing a diverse faculty, staff and student body, and to modeling an inclusive campus community which values the expression of differences in ways that promote excellence in teaching, learning, personal development and institutional success. In keeping with this commitment, our academic community welcomes candidates from diverse backgrounds and candidates who support diversity. EOE