Associate Registrar Curriculum Management and Catalog
Location: Boston, Massachusetts
Internal Number: 4722449
Associate Registrar Curriculum Management and Catalog
About the Opportunity
The Associate Registrar for Curriculum Management and Catalog is an integral contributor to the processes and maintenance of the catalog and the curriculum within it. Reporting to the Director of Curriculum Management and Catalog, the Associate Registrar serves as an operational expert and functional member of the Curriculum Management and Records team with considerable outreach to staff and faculty throughout the university. As a Courseleaf and curriculum specialist, the Associate Registrar will review curriculum, collaborate with the curriculum team, train and make recommendations to faculty and staff on the use and formats of the catalog system. The Associate Registrar will provide support to the continuous development of the catalog as a data system that supports operations outside of the Registrar's Office, such as university data reporting.
Associate Registrar responsibilities include:
Engage in the creation process for the annual catalog and addendum. Manage and execute operational workflows within the unit for the overall user experience throughout the global network.
Participate in reviewing curriculum with the curriculum team and relaying recommendations to the colleges and curriculum committees
Train and guide staff on use and norms of the Courseleaf system
Build operational plan to ensure accurate and timely execution of tasks required to plan, prepare, and implement unit activities and services. Unit responsibilities may include a broad range of activities such as catalog timelines, program set up, and training schedules.
Maintain programs in the Banner student information system
Assist with course setup in Banner
Support innovations and upgrades of the system through development, testing, and rolling out to the community
Support Registrar initiatives by ensuring the highest level of continuous process improvement, integrity, documentation, and compliance standards within the unit.
Leverage data and analytics to produce data-driven recommendations and solutions.
Develop a collaborative, meaningful, action-oriented, and overall productive partnership with college staff, faculty and the rest of the curriculum unit.
Serve as a partner to academic areas and Provost Office members, Chancellor's Office, and network teams in the areas of curriculum management. As part of this partnership, advise on the functionality of Courseleaf and Banner as well as best practices for programs and courses.
Deliver outcomes for unit priorities, providing necessary direction to Academic Assistants and Assistant Registrar staff to achieve the goals identified by the unit Director.
Enable individual contributing staff and unit peers to deliver business critical organization-wide processes and tasks.
Prioritize professional development and mentorship opportunities for supervising staff; manage by setting clear goals, expectations, objectives, and measures of success for staff; creating and encouraging an environment that values diversity of thought and experience, equity in involvement and contribution of each team member.
Serve as an active participant on a variety of registrar and network projects and task forces; participate in discussions regarding current and future trends in opportunities and challenges related to catalog and curriculum.
As new opportunities and shifting priorities are realized, maintain an agile, nimble, and positive disposition and response, including reprioritization the workload and sequencing with existing initiatives and work.
This description is not intended to be an exhaustive list of responsibilities; the position may encounter responsibility shifts based on the needs and direction of the university.
The ideal candidate will have many or all the following attributes and demonstrated abilities:
Bachelor's degree is recommended.
Excellent communication skills with many different constituents.
Minimum 3-5 years of working in higher education with a background working with curriculum and courses.
Understanding of systems, matching data sets, and analyzing data. Advanced facility with excel and/or query tools preferred.
Extremely detail oriented with a high level of quality control and error checking
Demonstrated knowledge of and familiarity with a curriculum management software, preferably Courseleaf and a student information system, preferably Banner.
Demonstrated ability to manage and deliver operational recurring workflows with a proven ability to meet project deadlines in a fast-paced complex environment.
Previous work with administrators and faculty is a plus
Experienced analytical, creative thinker, and problem solver who leverages relationships to get buy-in and support for solutions and enhancements, with a focus on root cause analysis and solutioning.
Experienced analytical and creative thinker, one who leverages relationships to get buy-in and support for solutions and enhancements, with a focus on root cause analysis and solutioning.
Must possess the ability to solve problems creatively and quickly, deescalate situations, maintain curiosity, and demonstrate empathy.
Familiarity with state and federal laws, such as Compliance/Criminal Offender Record Information (CORI) and Family Educational Rights and Privacy Act (FERPA); experience working in partnership with a general counsel's office; experience with and knowledge of governmental and accrediting agencies.
Knowledge of operational and project best practices, systems, policies, and procedures in a fast-paced, complex, and dynamic setting, including strong analytical skill and data management.
An ability to influence, engage, and ignite internal and external staff; inform and contribute to discussions on unit tasks and processes; strong active listening with a presence that conveys confidence, respect, and credibility.
Strong ability to breakdown company-level objectives to clearly show how they are related to the broader unit's tasks and functions. Able to candidly explain organizational goals, priorities, and decisions in a clear and balanced way.
KEY RESPONSIBILITIES & ACCOUNTABILITIES
40% Support all processes leading to the production of the annual catalog and addendum, including curriculum and course review, content approval workflow management; outreach to stakeholders as needed to meet production milestones; creation of new content areas of the catalog as needed; final review of catalog content before publishing; and maintenance of records concerning major catalog changes. Support processes that move approved curriculum records into the catalog, including setup of new curriculum records in the catalog.
30% Develop and execute training for faculty and staff on both standard and new processes in curriculum management. Authoritatively respond to queries from faculty and staff concerning those processes. Continuously improve documentation within the curriculum management system to help stakeholders understand what information is needed and why. Work with college administrators and deans to resolve issues.
30% Create and update programs in Banner to reflect new and changed programs in Courseleaf. Work with others in the Registrar's Office as well as Regulatory Affairs and Go-To-Market departments to ensure accuracy and approval for various markets. Communicate with all stakeholders.
Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.
Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.
Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
Founded in 1898, Northeastern University is a private research university located in the heart of Boston. Northeastern is a leader in worldwide experiential learning, urban engagement, and interdisciplinary research that meets global and societal needs. Our broad mix of experience-based education programs?our signature cooperative education program, as well as student research, service learning, and global learning?build the connections that enable students to transform their lives. The University offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools.