Job Board
Springfield, Ohio
San Mateo, California
Detroit, Michigan
Whitakers, North Carolina
Posted: 04-Apr-23
Location: Springfield, Ohio
Salary: Open
Internal Number: 160761
Wittenberg is seeking an Assistant Director of Alumni Relations for Regions and Virtual Programming. Serving as a university ambassador, the Assistant Director is charged with:
- Securing commitments from alumni to provide professional expertise and volunteer service;
- Collaborating with colleagues in administrative offices (including but not limited to Admission, Marketing and Communication, Student Development, and Athletics) and academic departments to create and maintain pathways for alumni participation that advance the goals of the institution;
- Partnering with Advancement colleagues to identify, cultivate, solicit and steward alumni giving; and
- Serving as a liaison and resident expert in a variety of online tools used by the Advancement Office.
In addition, the Assistant Director is responsible for evaluating and managing alumni in-person and virtual events and activities (including, but not limited to Chapter events, PeopleGrove, Virtual Tiger Talks) in accordance with the mission and values of the University. This is a full-time, exempt-level position reporting to the Director of Alumni Relations.
Essential functions include, but are not limited to:
Evaluates, creates, plans and executes all initiatives associated with the Wittenberg Advancement Office and Alumni and Lifelong Engagement Office with a focus on the Alumni Chapter Oversight; staying within budget parameters and delivering assigned alumni office projects on time.
Collaborates with Advancement Coordinator for fundraising partnerships associated with alumni Chapter work, Commit to Witt ambassador program, and larger individual prospect strategy.
Oversees virtual alumni engagement activities; secures alumni and faculty experts.
Manages Alumni virtual programming and various online projects and creates marketing strategy.
Manages and facilitating vendor relationships for specific events, as assigned by the director.
Manages signature events such as class reunions, tailgate, and other community events during planning process for Homecoming events.
Cultivates relationships to reconnect alumni and alumni donors to the University fundraising moves management process.
Trains selected employees in use of event oversight materials and other operational tools.
Replies to and manages queries from alumni constituents through alumni@wittenberg.edu and others; reconciles/revolves requests in a timely manner.
Explores new ways to extend alumni reach through the use of innovative programming and new media.
Communicates with and initiates contact with the surrounding community in collaboration with University Advancement.
Works within Salesforce Database to ensure data consistency and accuracy.
Assists in managing the operations and workload of the Office of Alumni Relations by managing additional event logistics and board tasks, as appropriate.
- Perform other relevant duties as assigned such as special projects, programs, and developmental activities.
Job Requirements:
Candidates must have:
- A bachelor's degree is required.
- 1 - 3 years of relevant working experience required; three years' experience working in alumni relations, advancement, volunteer engagement, special events, and/or meeting planning preferred.
- Exhibited ability to interact comfortably, tactfully, and effectively with donors, volunteers, internal constituencies, and to work with and represent high profile individuals.
- Excellent oral and written communication and interpersonal relations skills are required.
- Demonstrated ability to work collaboratively in a dynamic team-based organization.
- Working knowledge and experience using Microsoft Office software (Outlook, Word, Excel, Teams and PowerPoint).
- Working knowledge and ability to use Salesforce or other CRM data management software is a plus.
- Ability to transport equipment for event set-up (with assistance).
- Ability to remain stationary for more than 50% of the work day.
- Ability to traverse oneself inside the office to access file cabinets, office machinery, etc.
- Ability to frequently operate a computer and other office machinery such as a calculator, copy machine, and computer printer.
- Ability to exchange accurate information in group settings and the ability to communicate information and ideas so that others will understand.
- Must be flexible to work outside of normal business hours; peak event periods require additional hours including evenings and weekends.
- Some travel may be required (up to 25% of the time).
- A valid driver's license is required; must meet required insurance qualifications found in Wittenberg Motor Pool policies and procedures. If license is from out of state, successful candidate will need to obtain a valid Ohio driver's license within 30 days of hire date.
Additional Information:
Wittenberg is committed to attracting and retaining highly qualified individuals who collectively reflect the diversity of our student body and society at-large. Please see our notice of nondiscrimination housed on our website.
The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.
Wittenberg University is committed to preventing and addressing sexual misconduct in our campus community. Click here to view our Title IX policies.
Employment at Wittenberg University is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related).
