Budget & Events Operations Specialist

About the Opportunity

Founded in 1922, the D'Amore-McKim School of Business at Northeastern University prepares the leaders that the times demand. We deliver a curriculum that combines knowledge in technology and data analytics with uniquely human skills, such as critical thinking, creativity, and an entrepreneurial mindset. From undergraduate to MBA-level programs-online, on-site, or hybrid, full- or part-time, our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree.

JOB SUMMARY

Seeking an organized, thoughtful, communicative, and detail-oriented Budget & Events Operations Specialist for the Northeastern University Center for Entrepreneurship Education (NUCEE). At NUCEE, we believe that entrepreneurship is for everyone and should be made accessible and straightforward. We firmly believe that students and alumni have fantastic ideas to change the world, and we empower our innovators to make that change happen. Our community members range from individuals who have never considered themselves entrepreneurs or innovators but are interested in solving societal challenges, to serial entrepreneurs working on several venture ideas at once.

We want your help to support and empower our entrepreneurs to go out and make a difference in the world! Join us at NUCEE as we design and implement programs and organizations that make entrepreneurship an inviting, inclusive space for our innovation community members!

In line with Northeastern University's commitment to a hands-on 'learning by doing' philosophy, all organizations under NUCEE are student-led and/or directly support students' entrepreneurial learning. Examples of organizations include:

• IDEA (https://www.northeastern.edu/idea/): The student-led venture accelerator
• Entrepreneurs Club (E-Club) (https://www.nuentrepreneursclub.com/): The largest student-led organization on campus. E-Club hosts programming such as workshops, pitch competitions, and an executive speaker series to provide introductory entrepreneurship material to students as they begin their innovation journey
• The McCarthy(s) Venture Mentoring Network (VMN) (https://vmn.sites.northeastern.edu/): The resource available to all Northeastern ventures that pairs them with high-quality, experienced mentors
• Mosaic (https://entrepreneurship.northeastern.edu/mosaic): A coalition of student-led organizations that empowers entrepreneurial builders by lowering the barrier of entry to entrepreneurship, creating community, and providing resources across the global Northeastern network

NUCEE doesn't just develop ventures, but exists to help Northeastern students and alumni develop as entrepreneurial doers, leaders, and thinkers. We provide tools and space for community members to become comfortable in the innovation space as they take their ideas from concept to launch.

The Budget & Events Operations Specialist is instrumental in creating an efficient and effective support ecosystem for our community members. We are looking for a very organized individual who enjoys interacting with undergraduate and graduate students, working with others, and loves a good spreadsheet. The Budget & Events Operations Specialist will be responsible for event planning, logistics, and execution, as well as budget planning and expense monitoring for various NUCEE activity areas. They will work with an array of NUCEE faculty and staff to ensure high quality operation of all NUCEE programing, but will be closely tied to the Mosaic team.

Responsibilities include, but are not limited to:

Financial and Budget Support:

• Supporting the preparation of full year-in-advance budget planning across all NUCEE affiliated groups and organizations (Approximately $1M+ budget)
• Expense tracking and accounting against the budget for NUCEE as well as its underlying organizations such as Mosaic, VMN, and the student organizations among others
• Detailed, accurate, and timely reporting for both revenue (from endowments and expendable gifts) and expenses, on a monthly basis
• Allocating funds to Banner accounts established for different donor funds.
• Monitoring and processing receipts for personal and University credit card procurements
• Executing all transactions related to NUCEE operations
• Processing, monitoring, and disbursing award payments
• Engaging with NUCEE faculty and staff as well as student organization leaders to arrange the above responsibilities
• Engaging with student organization leaders, which are frequently changing, on all matters relating to budgets, expense approval, and payment. Students require careful oversight by professional staff on such matters.
• Acting as liaison between student organization leaders and Northeastern University officials on financial and budgetary matters
• Onboarding (hiring and setting up sponsored accounts) and managing the timesheets and payroll for NUCEE student workers including, but not limited to the IDEA CEO
• Reporting to and interacting with all NUCEE staff on budget matters

Administrative Support for Meetings and Events

• Managing the scheduling of time and space
• Planning and arranging event components such as room layouts and technology requirements
• Ordering food and beverages
• Ordering marketing and event materials
• Collecting participant registration for major NUCEE or University-wide events
• Be knowledge-point for day-of support for major, University-wide events. (1-2x per semester)
• Engaging with NUCEE faculty and staff as well as student organization leaders to arrange the above responsibilities

At NUCEE, we believe in employees exploring their personal passions and interests. We encourage individuals who have relevant programming ideas to propose them and try them out! This could include topics such as marketing, budgeting curriculum development for students, digital communication, etc.)

NUCEE is housed within the D'Amore-McKim School of Business (https://damore-mckim.northeastern.edu/). Budget & Events Operations Specialist will work closely with NUCEE staff such as Mosaic and VMN leadership alongside entrepreneurship partners across the University and report to the Associate Vice President of Entrepreneurship.

QUALIFICATIONS

Required

• Two years of relevant experience in event management
• Two years of relevant experience in detailed budgeting and expense reconciliation
• Strong verbal and written communication skills
• Clear evidence of good teamwork capabilities

• Commitment to record keeping and tracking
• Excellent organizational skills and ability to track multiple moving parts
• Superior multi-tasking skills with the ability to respond to various requests and tasks simultaneously
• Proactive and with strong follow through skills
• Strong interpersonal skills for building relationships with internal (student, staff, and faculty) and external (consultant and vendor) populations

Preferred, but not required:

• Experience with Concur and Banner

Position Type

General Administration

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University's commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.


To apply, visit https://northeastern.wd1.myworkdayjobs.com/en-US/careers/job/Boston-MA-Main-Campus/Budget---Events-Operations-Specialist_R112464







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