Indiana University Purdue University Indianpolis - IUPUI
Location: Bloomington, Indiana,
Internal Number: 296197
INTERNATIONAL AFFAIRS (UA-INTP-IUBLA)
The Office of International Development (OID) is at the heart of IU's efforts to create global projects and partnerships that improve lives and strengthen institutional and individual capacity in developing countries. Coordinating resources and faculty expertise across IU campuses and departments, OID leads and manages a wide range of grant-funded initiatives and serves as a university hub for international development activities. OID is a unit of the Office of the Vice President for International Affairs (OVPIA) and works in collaboration with higher-education institutions, government entities, and nongovernmental organizations all over the world.
The Office of International Development seeks a part-time Administrative Assistant to support and facilitate office operations and project activities. Responsibilities include but are not limited to processing transactions in IU purchasing/procurement systems; ordering office and project supplies; making travel arrangements and processing travel reimbursements; coordinating internal and external meetings and hospitality; supporting communications and calendar management; and supporting logistics (transportation, catering, etc.) for grant project activities.
Enter transactions in university procurement systems (BUY.IU and Chrome River) following established guidelines.
Make travel arrangements for OID staff and participants through IU's designated travel agencies.
Coordinate internal and external meeting calendars, including logistical support such as reserving space, distributing meeting materials, and ordering hospitality.
Generate basic data reports on request from IU financial systems.
High school diploma or GED.
2 years of relevant experience.
Good communication skills.
Maintains a high degree of professionalism.
Possesses flexibility and composure to work in a fast-paced, dynamic environment.
Demonstrated time management and priority setting skills.
Highly thorough and dependable.
Commitment to working with people of diverse backgrounds.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
IU Bloomington campus
$15 per hour.
This position will work approximately 15 hours per week, with the potential for up to 20 hours per week as international travel increases.
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page .
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at email@example.com or by visiting IUPD.
About Indiana University Purdue University Indianpolis - IUPUI
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.