Summary: The Production Manager (PM) is responsible for ensuring that all concert production elements for Oregon Symphony performances are planned and executed at the highest possible artistic and operational standards. The PM will plan and execute production elements for a diverse array of concerts with a special focus on pops and film series, non-orchestra presentations, and orchestra + popular artist collaborations. The PM works alongside with all members of the operations team ensuring the smooth running of all orchestra services and performances while meeting the needs of musicians, conductors, and guest artists.
Essential Duties and Responsibilities: include the following. Other duties may be assigned.
1. Works in advance to ensure all production arrangements for each assigned concert, including backline, sound and lighting equipment per artist riders, projection equipment, pianos and tuning and other keyboard instruments, dressing rooms, production-related equipment, rental instruments, performers’ amenities and itineraries, orchestra and equipment truck rental, access, and parking. 2. Responsible for developing production budgets for all assigned concerts and ensures that expense budget requirements are met. Monitors budgets on an on-going basis and makes timely reports of anticipated or actual variances to the General Manager and/or Finance department. Develops, recommends, and implements cost-saving measures; reviews artist tech riders for cost containment and feasibility and makes recommendations for negotiation of same. 3. Ensures compliance with operational requirements of the Collective Bargaining Agreements with AFM and IATSE. 4. Generates contracts for guest artists and conductors as requested by the VP of Artistic Planning, Director of Popular Programming and/or Director of Operations and prepares or supervises preparation of VISAs for visiting artists. 5. Ensures compliance with guest artist and conductor contracts including making any required hotel and transportation arrangements; transports guest artists and conductors, as needed. 6. Ensures that musician CBA provisions are adhered to as they relate to service conditions including on-stage temperature, decibel levels and plexiglass shields, etc. 7. Assists the Education and Community Engagement Director with any needed planning and implementation for off-site Education and Community activities. 8. Disseminates timing sheets and other documents detailing all concert production information to Oregon Symphony and venue staff and crew. 9. Prepares and maintains concert production files. 10. In consultation with the Director of Operations, oversees the preparation of the Orchestra Schedule of Services and ensures that the schedule is kept current in the Association calendar in Outlook and other shared files (OPAS). 11. Works with the Orchestra Manager to ensure that postings to Musicians Resource Page and OPAS Online are current and available to the orchestra and other staff. 12. Serves as a member of the Operations team participating in meetings as required and responds to requests for service and assistance. 13. Serves as project manager for special initiatives as assigned by the Director of Operations and/or the General Manager.
APPLICATIONS The Oregon Symphony is an equal opportunity employer and is committed to diversity, equity, and inclusion in all facets of the organization. We seek to develop a diverse candidate pool and welcome nominations and applications from all qualified candidates regardless of race, gender, sexual orientation, age, disability, religion, or national origin. If you are interested in this position, please submit a cover letter and resume to email@example.com. No phone inquiries, please. All submissions will be held in confidence.
Position is open until filled.
MINIMUM REQUIREMENTS: Bachelor’s degree from four-year college or university; or three years related experience and/or training; or equivalent combination of education and experience. Experience working with professional musicians and/or orchestras.
SKILLS AND QUALIFICATIONS: • Understanding of, and sensitivity to the needs of professional musicians and conductors and the ability to be able to anticipate their needs. • Ability to work effectively and diplomatically with diverse personalities. • ability to work efficiently under pressure. • Exquisite attention to detail. • Ability to manage multiple priorities and meet deadlines. • Ability to function as a cooperative team member. • Excellent computer skills including Microsoft Office, VISIO, Acrobat, and OPAS.
GENERAL QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. LANGUAGE SKILLS: Excellent communication skills and working knowledge of (or ability to quickly learn) standard foreign language composer and composition names. Ability to read, analyze, and interpret complex documents such as legal contracts with artists, US VISA laws, and Collective Bargaining Agreements. MATHEMATICAL SKILLS: Ability to budget and forecast expenses with accuracy and timeliness. REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions. CERTIFICATES, LICENSES, REGISTRATIONS: Valid Oregon or Washington driver’s license and a good driving record. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Ability to move near and around delicate instruments and stage equipment in tight quarters without disturbing or jeopardizing safety of same. • Ability to move quickly to respond to unexpected and urgent artist requirements. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Ability to climb stairs and walk on uneven surfaces.
This position requires working at various locations, primarily the Arlene Schnitzer Concert Hall, Oregon Symphony offices and other venues and locations as required.
The Oregon Symphony is a vibrant, growing organization, which has achieved record ticket sales and contributions under the dynamic leadership of President & CEO Scott Showalter. At a time when many orchestras are reducing their classical programming, the Oregon Symphony has continued to invest in the art form, expand its season, reach new and bigger audiences, and expand its collaborations in the community. Approaching its 125th Anniversary season, the Symphony continues to champion living composers with a robust commissioning program, celebrate diverse artistic voices across our Classical, Pops, and Specials performances series, and explore the pressing issues of our time through the medium of music. Our upcoming 21/22 Season is slated to feature the premieres of six commissioned works, including the groundbreaking An African American Requiem by Portland-based composer Damien Geter which will be broadcast nationwide on public radio.
The Symphony unites exceptional musicians, a world-class conducting staff, an unrelenting focus on excellence, a compelling vision, and a strong commitment to the greater good. The result is something special and rare: an energy that can be felt in ...every note and performances that move its listeners. As one of the region’s cultural jewels, the Symphony is central to the thriving arts community in Oregon and Southwest Washington. Propelled by the desire to bring the power of music to more people in new ways, the Oregon Symphony is always moving music forward.
Each year, the multi-Grammy nominated Oregon Symphony performs more than 115 concerts at the Arlene Schnitzer Concert Hall in Portland and performs regularly in Salem, Newberg, and other cities in the region. It also produces award-winning educational and community engagement events. The Symphony’s programs directly serve more than 250,000 people annually and reach tens of millions more around the globe through its broadcast and recordings programs. The institution is supported by thousands of individuals, businesses, and foundations and receives funding from the Regional Arts & Cultural Council, the State of Oregon Arts Commission, and the National Endowment for the Arts.
The Oregon Symphony Association employs 76 full-time union musicians, which have been led for 18 seasons by renowned Music Director Carlos Kalmar. As announced in February 2021, David Danzmayr will succeed him as the Oregon Symphony’s new Music Director in Fall 2021, the start of the Symphony’s 125th anniversary season. Under Danzmayr, a new Creative Alliance will feature extraordinary artists and cultural thought leaders, including Nathalie Joachim, Gabriela Lena Frank, Jun Märkl, Gabriel Kahane, Simone Lamsma, and Johannes Moser. Beyond this august group, the Symphony engages dozens of guest conductors and soloists each year to perform with the orchestra.
The Association’s annual operating budget is approximately $22 million, of which 80% is spent on artistic and engagement programs. It employs a full-time staff of 45, who are responsible for concert production, marketing, public relations, education, community engagement, fundraising, customer service, accounting, and financial reporting. It is governed by a volunteer board of directors, who each year contribute thousands of hours and personally contribute more than $2 million.