| Calendar and Compensation
General Description
The Assistant Superintendent, Business Services will plan, organize, direct and administer the business division of Campbell Union High School District including fiscal services, food services, technology, facilities and construction, purchasing and warehousing, maintenance, operations and transportation, and food services.
Primary Responsibilities Essential responsibilities and duties may include, but are not limited to, the following: The Assistant Superintendent manages and directs all business support services and organizes, coordinates, directs, supervises and evaluates the performance of staff working within Food Services, Fiscal Services, Purchasing/Warehousing, Technology, Maintenance Operations & Transportation, and Facilities/Bond Program. The position is responsible for monitoring and reviewing existing and proposed laws and legislation related to school finance, technology, facilities and other business functions; is responsible for the preparation and administration of all District funds, budgets, and ancillary State and Federal financial reports.
District Leadership and Management
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Serve as the Chief Financial Officer for the District; serves as a member of the Superintendent’s Cabinet; provides advice and counsel to the Superintendent, Board, and others on all matters relating to the functions of business and operational services of the District -
Prepares reports and recommendations for the Superintendent and Board of Trustees, including comprehensive financial data covering all aspects of school finance -
Attends regular meetings of the Board of Trustees and interprets all aspects of business and operational services -
Chairs and participates in technical and professional meetings, representing the District and making presentations -
Acts as a resource for Board and Superintendent committees which meet independently; serves on committees as assigned by the Superintendent, and works with other members of the administrative staff in problem solving respective departmental business and support services of the District -
Ensures the adherence to Board policies related to the District’s financial, operational, and business functions; reviews and evaluates programs, procedures, and techniques recommended by Cabinet/directors/supervisors of the various departments as they relate to financial, business, operational, and facility functions -
Coordinate the District Financial Advisory, and Benefits, Committees; coordinates and oversees the compliance of the Bond and Parcel Tax Oversight Committees
Department Oversight
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Directs and supervises the work of all department staff to ensure compliance and progress toward meeting the department goals and objectives -
Approves all purchase orders and requests for positions -
Manage all District property, contracts, leases, and agreements -
Directs, coordinates, and plans the preparation, audit, approval, analysis, receipt, and distribution of State, Federal, and Local revenues -
Leads the business department in preparation and administration of a long term financial plan and district budget in conjunction with the Superintendent; oversees the cash flow operations of the District and ensures available funds are invested; ensures appropriate accounting systems and internal controls are in place to safeguard District assets -
Attends federal, state, regional and other conferences and meetings concerning district finances, facilities and operations and maintains professional competence in all aspects of the role -
Monitors fiscal operations in order to ensure District complies with its fiduciary oversight responsibilities -
Provides financial advice to and works closely with the District negotiating teams
Facilities and Construction Management
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Establishes procedures for, and monitors facility usage by, other agencies, organizations and individuals as provided for in Board policy and administrative regulations -
Oversees the planning and coordination of construction projects and ensures that bond projects meet timelines, budgets and Board guidelines -
Monitors and inspects work of contractors for workmanship and conformance with contractual agreements or directs a designee to do so
Assumes other responsibilities as assigned by the Superintendent or designee; performs other duties as assigned that support the overall objective and mission of the position and district.
Who we are
Campbell Union High School District, located in the heart of the Silicon Valley, is a small, close knit district committed to ensuring every student is ready for the future. We strive to be data-informed and focused on results while promoting humanity, kindness, and personal responsibility. We are proud to provide a supportive environment of collaboration among our staff.
We know that high quality teachers, administrators and staff are key to our students’ success and are working to retain and recruit passionate and effective talent.
Qualifications
Knowledge of: -
Principles of effective management and supervision -
State, Federal, and Local statutes, rules and regulations pertaining to school business and financial management, including legal restrictions applicable to expenditures, budgetary controls and business operations -
Various aspects and implications of community-funded/basic aid school districts -
Business service functions and procedures including transportation, warehouse and delivery, maintenance and operations, food services, purchasing and accounting -
Concepts, principles, practices, and techniques of accounting and financial administration, and generally accepted accounting and auditing principles -
Statutory provisions and intent of the California Government Code, Government Code, Administrative Code, and other policies, rules and regulations pertaining to School District. Principles, practices, techniques and applications of modern electronic data processing systems and equipment -
Governmental accounting and financial systems, as well as budgetary and management information systems, including legal and regulatory provisions related to these subject areas -
Principles, techniques and methods for policy development, implementation, and review
Ability to:
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Work effectively with certificated staff, classified employees, and community members to build a meaningful budget that represents a fair distribution of funds between the different areas of the curriculum, school sites, and district departments -
Work effectively with individuals and groups, write and speak effectively, elicit a base of school community and industrial support and interest -
Exercise tact and diplomacy and recognize political and priority implications in developing and implementing programs and strategies -
Organize and efficiently coordinate the work of oneself, as well as others in the design, development, implementation and evaluation of the district business division programs -
Apply and adopt sound accounting methods to a variety of financial transactions and problems -
Develop systems designed to move a concept or idea to the achievement of a desired end -
Communicate effectively both orally and in writing -
Establish and maintain cooperative and effective working relationships with others -
Analyze situations accurately and apply proactive decision making strategies -
Work independently with minimal supervision, plan and organize work effectively and meet designated time lines -
Prepare comprehensive narrative and statistical reports -
Maintain consistent and punctual attendance
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