The Assistant Superintendent, Business Services will plan, organize, direct and administer the business division of Campbell Union High School District including fiscal services, food services, technology, facilities and construction, purchasing and warehousing, maintenance, operations and transportation, and food services.
Essential responsibilities and duties may include, but are not limited to, the following:
The Assistant Superintendent manages and directs all business support services and organizes, coordinates, directs, supervises and evaluates the performance of staff working within Food Services, Fiscal Services, Purchasing/Warehousing, Technology, Maintenance Operations & Transportation, and Facilities/Bond Program. The position is responsible for monitoring and reviewing existing and proposed laws and legislation related to school finance, technology, facilities and other business functions; is responsible for the preparation and administration of all District funds, budgets, and ancillary State and Federal financial reports.
District Leadership and Management
Serve as the Chief Financial Officer for the District; serves as a member of the Superintendent’s Cabinet; provides advice and counsel to the Superintendent, Board, and others on all matters relating to the functions of business and operational services of the District
Prepares reports and recommendations for the Superintendent and Board of Trustees, including comprehensive financial data covering all aspects of school finance
Attends regular meetings of the Board of Trustees and interprets all aspects of business and operational services
Chairs and participates in technical and professional meetings, representing the District and making presentations
Acts as a resource for Board and Superintendent committees which meet independently; serves on committees as assigned by the Superintendent, and works with other members of the administrative staff in problem solving respective departmental business and support services of the District
Ensures the adherence to Board policies related to the District’s financial, operational, and business functions; reviews and evaluates programs, procedures, and techniques recommended by Cabinet/directors/supervisors of the various departments as they relate to financial, business, operational, and facility functions
Coordinate the District Financial Advisory, and Benefits, Committees; coordinates and oversees the compliance of the Bond and Parcel Tax Oversight Committees
Directs and supervises the work of all department staff to ensure compliance and progress toward meeting the department goals and objectives
Approves all purchase orders and requests for positions
Manage all District property, contracts, leases, and agreements
Directs, coordinates, and plans the preparation, audit, approval, analysis, receipt, and distribution of State, Federal, and Local revenues
Leads the business department in preparation and administration of a long term financial plan and district budget in conjunction with the Superintendent; oversees the cash flow operations of the District and ensures available funds are invested; ensures appropriate accounting systems and internal controls are in place to safeguard District assets
Attends federal, state, regional and other conferences and meetings concerning district finances, facilities and operations and maintains professional competence in all aspects of the role
Monitors fiscal operations in order to ensure District complies with its fiduciary oversight responsibilities
Provides financial advice to and works closely with the District negotiating teams
Facilities and Construction Management
Establishes procedures for, and monitors facility usage by, other agencies, organizations and individuals as provided for in Board policy and administrative regulations
Oversees the planning and coordination of construction projects and ensures that bond projects meet timelines, budgets and Board guidelines
Monitors and inspects work of contractors for workmanship and conformance with contractual agreements or directs a designee to do so
Assumes other responsibilities as assigned by the Superintendent or designee; performs other duties as assigned that support the overall objective and mission of the position and district.
Who we are
Campbell Union High School District, located in the heart of the Silicon Valley, is a small, close knit district committed to ensuring every student is ready for the future. We strive to be data-informed and focused on results while promoting humanity, kindness, and personal responsibility. We are proud to provide a supportive environment of collaboration among our staff.
We know that high quality teachers, administrators and staff are key to our students’ success and are working to retain and recruit passionate and effective talent.
Principles of effective management and supervision
State, Federal, and Local statutes, rules and regulations pertaining to school business and financial management, including legal restrictions applicable to expenditures, budgetary controls and business operations
Various aspects and implications of community-funded/basic aid school districts
Business service functions and procedures including transportation, warehouse and delivery, maintenance and operations, food services, purchasing and accounting
Concepts, principles, practices, and techniques of accounting and financial administration, and generally accepted accounting and auditing principles
Statutory provisions and intent of the California Government Code, Government Code, Administrative Code, and other policies, rules and regulations pertaining to School District. Principles, practices, techniques and applications of modern electronic data processing systems and equipment
Governmental accounting and financial systems, as well as budgetary and management information systems, including legal and regulatory provisions related to these subject areas
Principles, techniques and methods for policy development, implementation, and review
Work effectively with certificated staff, classified employees, and community members to build a meaningful budget that represents a fair distribution of funds between the different areas of the curriculum, school sites, and district departments
Work effectively with individuals and groups, write and speak effectively, elicit a base of school community and industrial support and interest
Exercise tact and diplomacy and recognize political and priority implications in developing and implementing programs and strategies
Organize and efficiently coordinate the work of oneself, as well as others in the design, development, implementation and evaluation of the district business division programs
Apply and adopt sound accounting methods to a variety of financial transactions and problems
Develop systems designed to move a concept or idea to the achievement of a desired end
Communicate effectively both orally and in writing
Establish and maintain cooperative and effective working relationships with others
Analyze situations accurately and apply proactive decision making strategies
Work independently with minimal supervision, plan and organize work effectively and meet designated time lines
Prepare comprehensive narrative and statistical reports
Maintain consistent and punctual attendance
Education and Experience
Any combination of experience and education that could likely provide the required knowledge and abilities would qualify. A typical way to obtain the knowledge and abilities would be the following:
Bachelor’s degree in Business Administration
Master’s degree from an accredited college or university with major coursework in education administration, public administration, business administration, or a closely related field
A minimum of 5 years supervisorial/management experience
A minimum 5 years public school administration experience preferred
Demonstrated executive leadership skills and expertise to assume responsibility for all assigned functions within the District
This position requires:
Sufficient vision to see small print
Sufficient hearing to hear normal and telephone conversation
Sufficient dexterity to write, operate telephone and business machines
Ability to speak in an understandable voice with sufficient volume to be heard in normal conversational distance, on the telephone and in addressing groups
Ability to sit, stand, or walk for extended periods of time
Physical, mental and emotional stamina to endure long hours under sometimes stressful conditions
Sufficient physical mobility to move about the district
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
The preceding job description has been designed to indicate the general nature and level of work performed by the employee within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required for this position.
It is the policy of Campbell Union High School District (CUHSD) to provide equal opportunity for all individuals in education and employment. District programs and activities shall be free from discrimination, harassment, intimidation and bullying based on actual or perceived characteristics of race or ethnicity, color, ancestry, nationality, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or genetic information, or any other characteristic identified in Education Code 200 or 220, Penal Code 422.55, or Government Code 11135, or based on association with a person or group with one or more of these actual or perceived characteristics (Board Policy 5145.3 and 4030 through 4032).
Additional Salary Information: Salary is pending board approval
About Campbell Union High School District
Campbell Union High School District, located in the heart of the Silicon Valley, is a small, close knit district committed to ensuring every student is ready for the future. We strive to be data informed and focused on results while promoting humanity, kindness, and personal responsibility.
We know that high quality staff are key to our students’ success and strive to provide a supportive environment of collaboration among our staff.