The Development Associate provides proactive, responsive, and effective support to the Development Director, working to advance the fundraising and donor relations efforts of the development team. The position offers a professional face to the ACLU of Oregon’s fundraising operations, while exercising discretion and judgement in performing a variety of high-level tasks related to membership, major gifts, planned giving, events management, foundation relations, and donor relations. The position provides key strategic communications, project management, data management, and research functions as a part of the development team. The Associate will demonstrate a strong commitment to racial equity and actively participate in Diversity, Equity, and Inclusion (DEI) discussions and incorporate a DEI lens in all the work that they do.
The Development Associate will join a talented and highly motivated team, which includes attorneys, communications experts, legislative and policy advocates, and fundraisers.
Assists in the implementation and the design of a successful donor relations program that targets all levels of giving
Solicit in-kind gifts and monetary gifts by establishing and managing a portfolio of 30 key donor relationships
Provides data functions, including creating donor accounts, entering monetary and non-monetary gifts, and reviewing donor accounts for accuracy
Responsible for review and control of gift acknowledgment, including preparing receipts, donor acknowledgements, thank you notes, pledge statements, and memorial acknowledgements
Manages gifts processing, including recording pledges and gifts in the individual donor accounts, and banking deposits as appropriate
Ensures that donors are acknowledged promptly and properly by facilitating the creation and the update, as necessary, of individual constituent records
Works with ACLU national staff and other affiliate staff to deliver or delivers exemplary customer services to supporters and donors requesting changes to donor records or seeking additional information about their relationship with the ACLU
Uses the database to track foundation and corporate grants, recording application materials, deadlines, payment schedules, and required reports
Assists in drafting reports for submission to grantors
Produces necessary reports, mailing lists, and donor lists as requested on an ad hoc basis
Manages a monthly process of gift reconciliation with the Operations and Fiscal Manager as well as managing the annual reconciliation process in collaboration with the Operations and Fiscal Manager and ACLU national staff
Tracks prospect and donor moves in the donor database.
Assists with scheduling donor meetings and briefings
Conducts prospect research and wealth screening on existing and prospective donors to build comprehensive briefings on donor background, preferences, and priorities in collaboration with other development staff
Drafts, edits, and distributes key print and digital donor communications, including, but not limited to direct mail, website pages, donor acknowledgements, annual reports, and e-blasts
Tracks and coordinates the collection of information and necessary documentation from individuals and businesses conducting charitable sales in support of the ACLU
Works with the Development Director and other key staff to track and coordinate the ACLU’s participation in speaking engagements, as a program sponsor, or as a provider of advocacy materials to supporters
Creates collateral including event invitations, fund reports as needed
Assists in event planning, logistics management, and donor relations management for key Development events, including Food For Thought, Holiday Party, and Liberty Dinner, using appropriate electronic tools
Assists the Development Director in meeting facilitation by scheduling meetings, securing meeting spaces, developing meeting agendas, and capturing meeting minutes
Analyzes past campaign results, including pertinent economic factors to help develop fundraising goals and metrics
Develop event agendas and run of shows for key organizational events in consultation with key staff
Trains and monitors volunteers supporting ACLU events as necessary
Participates in, creates, and sustains inclusive and engaging spaces for all people by demonstrating a commitment to racial equity, to dismantling white supremacy, and to operating with knowledge and understanding of how power is manifested in matters of race, ethnicity, age, gender, sexual orientation, gender identity, gender expression, religion, ability, language, immigration status, national origin, and socioeconomic circumstances
Experience, Knowledge, Skills, and Abilities Required
Proven commitment to diversity and equity.
Requires a minimum of one years’ experience in nonprofit organizing, advocacy, and or community-based organizations in a fundraising or development capacity.
Excellent interpersonal and communication skills as well as the ability to develop strong relationships with a variety of organizational stakeholders and when working with people with different backgrounds and life experiences.
Excellent writing, editing, and proofing skills, along with excellent problem solving skills, with a consistent, solution-oriented approach.
Excellent judgement and ability to maintain a high level of confidentiality regarding campaign strategy, personnel issues, and other intellectual property.
Strong project management, time management, and organizational skills, including the ability to set priorities and the ability to improve on existing processes/systems.
Strong research, critical thinking, and analytic skills.
Demonstrates a keen attention to detail, a commitment to follow-through, and a high level of motivation while displaying readiness, optimism, and calm under pressure while working in a fast-paced environment.
Commitment to work collaboratively and respectfully toward resolving obstacles and conflicts.
Advanced level skills in Microsoft Office Suite, Adobe Acrobat, and G suite.
Ability to do basic math, including addition, division, multiplication, and subtraction.
Ability to travel and work outside of the office on a limited basis.
Knowledge of the ACLU’s mission and the ability to stay abreast of current organizational priorities, including a wide range of civil liberties and civil rights issues.
Preferred Skills and Competencies:
Two years of non-profit development experience.
Experience working with a senior ranking member of a management team, managing multiple demands, and changing priorities.
Experience with publication and design software applications.
Experience with donor databases or constituent relationship management systems, preferably Salesforce and Greater Giving.
Confident with technology and willing to learn how to use new databases and online tools.
Reports to: Development Director.
Direct reports: none.
Full-time, exempt position.
COMPENSATION AND BENEFITS
Salary range is $40,000 to $50,000 depending on experience. Excellent benefits including paid vacation, nine (9) office holidays; medical, vision, and dental insurance for staff members, and 401(k) plan with employer contribution and match, transportation subsidy, and direct exposure to cutting-edge civil rights work.
To apply for this position, send a cover letter, a resume, three professional references (identifying their relationship to you and including their email address and preferred telephone number) to firstname.lastname@example.org. Please include your last name and Development Associate in the subject line of the email.
No phone calls or snail mail please. Resumes will be reviewed on an ongoing basis and will be accepted until the position is filled. Preference will be given to people who apply before February 14, 2020. The position will remain open until filled, at which time the job announcement will be removed from our website.
About ACLU of Oregon
The American Civil Liberties Union of Oregon (ACLU of Oregon) is an advocacy organization dedicated to defending and advancing civil liberties and civil rights through work in the courts, in the legislature, and in communities. We fight for free speech, racial justice, criminal justice reform, religious liberty, reproductive rights, LGBT rights, immigrants' rights, and more.
ACLU of Oregon is proud to be an equal opportunity employer. We value a diverse workforce and encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status, record of arrest or conviction. We also encourage qualified people with justice system involvement to apply.