As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
School of Pharmacy - Advancement has an outstanding opportunity for an Assistant Director of Advancement.
POSTION PURPOSE The Assistant Director of Advancement works closely with the Assistant Dean for Advancement for School of Pharmacy (SOP) to increase private support the School of Pharmacy while enhancing alumni, donor and stakeholder engagement with the School. Increasing stakeholder engagement will be accomplished primarily through discovery activities - including research, cultivation, solicitation, and stewardship of prospective donors – as well as events, broad-based alumni relations, Board meetings and activities and Advancement marketing and communications.
The Assistant Director of Advancement’s key responsibility is contact with School of Pharmacy alumni and friends, while conducting analysis and evaluation of donor qualification.
This position requires a high level of self-awareness and mature decision-making ability along with a high level of discretion and tact when dealing with academic leaders, volunteers and donors. Irregular work weeks, often involving night and weekend commitments is also expected. The Assistant Director will be responsible for a significant volume of donor outreach and contact, through cold calling, emails and direct mail. This position will qualify donor prospects; building strong relationships between the prospective donor and Pharmacy.
Rejection will be a challenging aspect of this position. Statistically, only a fraction of calls made will result in a meeting. Of those individuals, only a fraction will qualify as a major gift prospect. This individual must be resilient, positive, creative, self-directed, consistent and disciplined.
DUTIES AND RESPONSIBLITIES Pipeline, Annual Gifts and Discovery Working closely with the Pharmacy Advancement team, take lead responsibility for discovery and qualification of pipeline gifts, with specific focus on the Dean’s Club ($1,000 +/- annually) and the President’s Circle $2,000 +/- annually) from individuals, foundations, corporations and organizations.
Develop and execute targeted efforts to increase participation in the Dean’s Club and President’s Circle.
Primary responsibility for managing and developing the School of Pharmacy’s annual giving program, including the Dean’s Club for individual donors ($1,000+)
In collaboration with the Assistant Dean, develop and implement strategies to identify, cultivate, solicit and steward individuals capable of making Dean’s Club level gifts.
Lead and create, in collaboration with the Assistant Dean for Advancement, strategic “discovery” activities and targeted engagement opportunities, including events for alumni.
Work in collaboration with the Assistant Dean for Advancement to develop techniques to initiate cold relationships and move them through the donor continuum to a gift conversation.
Conceive, develop and implement comprehensive giving programs and mini-campaigns for strategic constituent groups, such as students or faculty and staff.
Consult with the UW Annual Fund team, SOP departments and the SOP Communications team to develop, manage and execute the School’s annual fund program including direct mail and student calling.
Coordinate annual giving efforts with Central Advancement, including student calling and direct mail activities.
Develop written materials for solicitation and stewardship and develop other opportunities to advance the School’s annual giving programs, as appropriate.
Prepare written proposals and grant applications, informational materials, endowment agreements, stewardship and grant reports as needed to secure and steward gifts.
This position will be assigned a leadership giving portfolio and held to the metrics of that portfolio.
Alumni Relations and Stakeholder Engagement Support the annual giving component of the School’s Pharmacy Alumni Association. In partnership with the PAA Board, develop and implement strategies to identify, cultivate, solicit and steward individuals to build a broad base of support for the School of Pharmacy.
In partnership with the Assistant Dean for Advancement, manage and lead the Pharmacy Alumni Association Board, including Board meetings, retreats and other special activities.
Oversee and manage the Alumni Associations membership targets; conduct analysis and provide reports to the Board that facilitate the decision-making process.
Recruit and onboard new Board members as needed and ensure the Board is well engaged with the School.
Create programs designed to build the lifelong affinity and engagement of alumni and students focused on increasing philanthropy and service to the School.
Conceptualize, promote and implement external alumni gatherings and events. Consul on and assist with departmental-level alumni reunions and/or events as needed.
Strengthen alumni profiles in the community in coordination with the Communications team.
Strengthen alumni engagement with the School of Pharmacy by working with departments, Office of Student Affairs and the Communications team to find volunteer opportunities for alumni within the School.
Stewardship Working closely with the Pharmacy Advancement team, the Dean’s Office and Department administrators, support the development, production and delivery of the School’s annual endowment and fund reports in coordination with the University’s annual CEF reports to donors.
Update and manage the School’s donor recognition platforms as needed, including published and online annual giving rosters, the School’s donor wall and Department recognition plaques.
Manage the School’s gift fulfillment process to optimize pledge fulfillment and leverage renewal opportunities. Monitor donor pledge and gift activity on a monthly basis. Working closely with Gift Processing and Pharmacy’s Advancement team, contact donors as required to update credit cards, provide pledge reminders and leverage new annual commitments.
Manage stewardship activities for Pharmacy, including but not limited to acknowledgements and/or endowment donors and thank you visits to donors.
Programming and Communications Support the creation and production of the School’s alumni publications, correspondence and other communications, as needed.
Support and assist with advancement events that are targeted for discovery, cultivation and stewardship, including programing strategies, sourcing speakers and volunteers, creating targeted guest lists, and conceiving event-related collateral.
Prepare briefing materials as needed for the Dean and other School leadership and volunteers.
Collaborate with Advancement and Communications team to develop strategic advancement related marketing and communication tools. This includes, but is not limited to, event collateral and follow up communications, stories for the website and alumni magazine, special meeting and event materials, talking points and annual fund appeals.
Represent the School at University, community and professional functions, as appropriate.
Attend appropriate training opportunities to develop skillsets in advancement.
Capitalize on projects and opportunities as they arise.
Other duties as assigned
Direct some of the work of the office student support staff.
Core Effective communications: Expresses oneself clearly and empathetically in interactions with others in all forms of communication, i.e., verbal and written, one-on-one and group, etc.
Interpersonal Awareness: Builds and maintains positive relationships and actively contributes as a member of working teams to achieve results.
Professional Credibility: Takes responsibility for meeting goals, objectives, obligations, and solving problems while representing the mission, vision and values of the organization.
Critical Thinking: Obtains, analyzes and evaluates information effectively in the face of ambiguity. Makes appropriate decisions based on relevant information and experience.
Ethics and Trust: Models and upholds the values of candor, openness, inclusiveness and honesty despite internal and external pressures. Acts consistently with Washington State ethical guidelines and organizational core values and beliefs.
Valuing Diversity & Inclusiveness: Respects, values and contributes to the UW’s commitment to inclusiveness and diversity.
Fundraiser Donor Focused: Establishes, cultivates and stewards strong relationships with donors and friends to build and maintain lifelong partnerships and trust with UW.
Results Oriented: Acts decisively to achieve results.
Planning & Implementing: Develops fundraising strategies and plans that integrate into the organization’s mission, priorities and goals.
Conflict Resolution: Works to resolve conflicts and differences through dialog and open communication in a timely manner. Sees every difference as an opportunity for growth and change.
REQUIREMENTS Bachelor’s degree and a minimum of three years of progressively responsible experience development/advancement, Equivalent combination of comparable knowledge and skills may substitute for education and/or experience.
Exceptional ability to organize and motivate faculty as well as external advocates and volunteers. High energy level, enthusiasm, initiative, and flexibility required.
Demonstrated ability to establish, cultivate and steward strong relationships with donors and friends to build and maintain lifelong partnerships and trust with while aligning the donor’s passions and goals with the institution.
Intrinsically motivated and able to create innovative ideas to achieve results. Recognizes and seizes opportunities.
DESIRED Knowledge of the integrated advancement model. Knowledge of alumni relations/development/advancement principles.
Knowledge of UW Advancement policies and procedures, including use of the development database software ADVANCE.
CONDITIONS OF EMPLOYMENT Ability to work evening and weekend hours, as necessary, on short or limited notice.
Must have regular and reliable transportation for local travel and willing to travel when necessary.
Frequent local travel expected.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
BENEFITS As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready.
Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.