The Space Planner position is part of the Space Management unit of Planning, Space, and Real Estate within University Services. This position manages space requests including pre-design level programming and fit-testing, provides accurate and timely space allocation and utilization data reports to inform short and long-term space needs and decision making, and assists with the stewardship of the space information. The person in this position reports directly to the Space Manager and works with the Space Management team to support all aspects of the unit.
The Space Planner utilizes the Space Management Systems which support space assignments, planning and design of facilities and their functions, working towards long-term maximization of available space.
This position works closely with Real Estate, Campus and Capital Planning, Capital Project Management (Design, Construction & Delivery), University Construction Services/FM Design, Budget and Finance, Facility Information Services, Facilities Management and other university departmental stakeholders who’ve been assigned space management roles.
Assist University partners with the identification of space needs and solutions
Develop understanding of units’ programmatic requirements and translate these programmatic requirements into space needs and functional requirements using University standards.
Gather, analyze and compile programmatic information to support and prepare reports and plans; collect requirements, present findings and recommendations
Develop options for accommodating identified space needs, based upon knowledge of programmatic needs, institutional resources, priorities and metrics for utilization of existing, new, or reassigned space
Create and present conceptual test fit plans and recommendations to support space planning efforts to stakeholders
Partner with Capital Project Management and University Construction Services/FM Design on projects which involve move and relocation sequencing and execution; facilitate discussions and assist with creation of schedules and space assignments as needed
Assist the Space Manager and other staff in the advancement of space driven project requests
Assist in the Development of University Space Management Strategies and Processes
Identify space trends and their drivers to develop recommendations which drive efficiency and improved space utilization
Generate and use predictive modeling, data mining and other statistical analyses to optimize space performance and improved user experience
Uncover solutions hidden in data, extract and interpret meaning, provide recommendations
Identify and develop tools that can be used to identify inefficiencies
Gain understanding of all facets of the academic/institutional organization, through both internal and external sources; stay current on those issues that most impact assigned functions
Steward of university and unit-level policies and procedures and university assets
Participates in creation and maintenance of workflows, instructional documents, program templates and tools
Other duties as assigned
Steward University Space Information
Provide oversight for pre-design phase of Capital Projects to ensure alignment with UMN Space Performance Guidelines
Create, review, and maintain floor plans of existing facilities by conducting field verifications when necessary
Develop and maintain space data to support strategic recommendations by university leadership; analyze facility needs, develop proposals, make recommendations for space allocations, the management of space, space improvement and capital projects
Develop data strategies utilizing program data, departmental data, demographic data, etc.
Identify best practices to ensure accuracy of data and utilize the data for advancing the University’s space utilization goals.
Salary Range: $65k - $75k per year
BA / BS degree and 5 years of related experience or a combination of related education and work experience to equal at least nine years.
Bachelor’s degree in Architecture, Planning or Interior Design
Experience in Academic/Institutional space planning and/or facilities planning and utilization
Experience with analytics and/or reporting
Ability to read and understand construction documents
Ability to read and understand adjacency and space allocation plans
Proficiency with creating pivot tables, matrices, summaries & cell calculations
Familiarity with the National Center for Education Statistics (NCES), Postsecondary Education Facilities Inventory and Classification Manual (FICM), 2006 Edition; including the Higher Education Genera Information Survey (HEGIS)
Experience implementing and using enterprise asset management systems (TRIRIGA preferred)
Experience with Building Information Modeling (BIM) tools such as; Power BI, Google Data Studio/Analytics, Tableau and BIM data such as time, cost, asset, lifecycle and asset data in the built environment such as transport, utilities, infrastructure & real estate
Proficiency with Microsoft Office applications including Word, Excel & Power Point
Proficiency with Google G-Suite (including Gmail, Calendar, Hangouts & Drive)
Proficiency with Adobe InDesign & Photoshop
Proficiency with Tableau
Proficiency with Bluebeam
Knowledge, Skills, and Abilities Essential to This Position
Ability to analyze, organize and prioritize work under pressure
Ability to create and meet deadlines and reporting requirements
High degree of initiative, reliability and attention to detail
Strong verbal and written communication skills; including writing reports
Ability to work independently and/or collaboratively; within the unit and various cross-functional departments, university stakeholders & external partners
Ability to influence the outcome of decisions
Accountability for work performed
Commitment to the university’s & unit’s mission and core values
Internal Number: 333254
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.