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Job Description Summary
Serves senior-level administration with planning, execution, and management of campus events for which the Office of University Events has primary responsibility.
Oversees event execution for University strategic events, to include menu planning, rental orders, décor, invitations, responses, seating assignments, briefings and coordination of services. Responsible for guest's experience and safety. Dedicated to maintaining the highest level of professional event production.
Oversees event communication and briefings to Wake Forest University Administrators including President's Office, Trustees, Senior Leadership, Volunteer Boards, donors and distinguished guests.
Develops strategic event concepts to achieve advancement goals, building audience databases and executing program content in collaboration with all University experts.
Oversees budgets, requests for proposals, and negotiates vendor contracts for necessary services.
Implements and partners with event team for campus-wide events including, but not limited to, Commencement, Convocations, speaker series/President's Office events, Board of Trustees meeting, University Advancement sponsored events, groundbreakings, and dedications.
Manages and ensures that event processes are utilized for each event planned/generated by the Office of University Events and Communication and External Relations. Directs the organization and inventory systems within the event department including Trustee commencement robes procurement.
Directs the event policy and procedures which impact Wake Forest Facilities and Safety committees. Procurement and annual reporting lead of all internal facilities work orders, transportation and parking requests, security requests, and catering orders for all University-wide and University Advancement events.
Attends university events sponsored and/or supported by the University Events office and performs duties as assigned.
Contributes to the Communication and External Relations team as a creative partner and logistical lead on event projects.
Required Education, Knowledge, Skills, Abilities:
Bachelor's degree plus five years of direct experience with professional event planning or marketing.
Knowledge of event planning strategies, processes, and available resources.
Ability to master University policies, practices and procedures.
Ability to communicate effectively, both verbally and in writing in a diverse community.
Ability to organize and lead university committees or cross-disciplined teams while maintaining a professional demeanor and generating confidence.
Ability to prioritize multiple projects while under pressure and with demanding deadlines.
Exceptional organizational skills, a detailed manager and a resourceful problem-solver.
Self-motivated, proactive and committed to continuous improvement
Ability to maintain confidentiality in all matters.
Proficiency in Word, Excel, the Internet, Google, CVENT and other relevant software.
Ability to work evenings and weekends as required.
Ability to perform moderate physical work; ability to exert up to 40 pounds of force occasionally and/or a negligible amount of force frequently and constantly to move objects.
Ability to meet the requirements of the University's automobile insurance policy.
Understanding of protocol and etiquette standards.
Ability to make decisions on sensitive, confidential issues to ensure positive outcomes for Wake Forest University.
Responsible for own work only.
Additional Job Description
This position closes at 12:01 a.m. EST on January 8, 2019.
Time Type Requirement
Full time Note to Applicant:
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.
Wake Forest seeks to recruit and retain a diverse workforce, and encourages qualified candidates across all group demographics to apply.
Offering the personal attention of a small liberal arts college, coupled with the breadth and global relevancy of a leading research institution, Wake Forest claims the distinction of being the nation's premier collegiate university. Wake Forest is consistently ranked among the top 30 universities in the nation. Our mission is to educate the whole person, graduating students who seek purpose-filled lives while building a community dedicated to serving humanity in the spirit of our motto, Pro Humanitate.