The Facilities Department is currently searching for a Distribution Assistant to join their team. This is a temporary, full-time, non-exempt position, and is eligible for benefits.
Reporting to the appropriate Distribution Supervisor and under general direction, provides assistance and support to a broad range of Institution operations and services. Duties may be concentrated in a particular area and/or across multiple service functions, in response to staffing and workload needs. General areas of operation include Building Services, Food Services, Receiving & Mail Services, and Shipping & Warehouse Services.
Building Services: Transports, delivers, moves and/or assembles furniture, laboratory supplies, telephone books, computer reports and equipment, etc. to and between Institution buildings and, as necessary, to warehouse facilities for storage and/or disposal; loads and unloads trucks, operates forklifts and other material handling equipment; drives Institution vehicles to deliver/pick up materials, on campus as well as long distance; installs/maintains Institution signs; maintains cleanliness in work area and removes refuse in areas bordering building entrances and walkways including snow shoveling; monitors Institution parking lots and docks to insure secure and validated parking operations; may transport visitors and personnel to special events; may assist in room set-ups and food/beverage deliveries for Institution meetings, conferences and functions.
Food Services: Prepares, serves and sells morning coffee-break snacks and light lunches for Institution personnel; occasionally shops for supplies; receives deliveries and stores supplies in proper location; washes dishes and utensils; keeps food service facility in order; works with food service equipment.
Receiving & Mail Services: Verifies incoming shipments, inspects containers for damage, reconciles items and purchase orders, and initiates receipt documentation through data entry process; routes capital items through Property Office for inventory tagging and coordinates with Purchasing Department or originator to resolve shipping related questions; sizes, weighs, packs and labels outbound materials for shipment, initiates shipping documentation for domestic and foreign needs according to appropriate shipping regulations and procedures.
Performs duties related to the processing, delivery and pick up of outgoing/incoming postal and interoffice mail and packages according to a prescribed schedule and appropriate government postal regulations and procedures; weighs, stamps, and /or makes proper arrangements for mail service; maintains logs of postage charges, receipt forms and other records as required.
Shipping & Warehouse Services: Performs daily warehouse operations. Assists regular work assignments in accordance with regulations and operations policies. Assists with flow of materials in and out of Quissett Warehouse and other storage areas and maintains inventory and location database of all stored items, including containers and portable vans. Attends to requests for deliveries, pick-up's and other warehouse labor services; works with Shipping Office to pick up items for outbound shipments; works with the Property Office in locating department properties. Enters computer records of requests. Generates records of unused items in storage for disposal or re-utilization. Operates equipment appropriate to function, needs and licensing (cranes, forklifts, hoists, flatbed trucks, etc.).
General: Follows prescribed safety procedures and regulations, keeps supervisor informed of unusual activities, circumstances, staffing needs and resources and materials needed to support operations; performs related duties as required.
As deemed necessary by supervisor
DESIRED EDUCATION & EXPERIENCE:
High school graduate or equivalent
valid driver's license
Familiarity with Institution operations desired
Two plus years work experience in a service work setting required along with computer and software knowledge relating to distribution system software & operations.
Depending on area of assignment - may be required to be able to obtain security clearance to handle classified materials. Must be able to pass a pre-employment drug test.
Physical duties for this position include but are not limited to, ability to lift and move heavy items (up to 90lbs), 25-50 lbs independently, 2-3 times per day; carry 25-50 lbs, 3-4 times per day. Visual abilities to include near, far, and peripheral vision, depth perception, ability to distinguish basic colors. Hearing requirements include the ability to hear and respond to instructions, communicate effectively in loud areas (pier/dock, warehouse). Other physical tasks include occasional prolonged standing/walking; use of hands for basic /fine grasping and manipulation, reaching above and below the shoulders, and kneeling, bending, and stooping. Will be exposed to excessive cold, heat, and/or humidity, grease and oils, hazardous substances or specimens, electrical/mechanical/power equipment hazards, ability to operate fork lifts, prolonged work hours, and/or extended periods at sea. Physical duties are subject to change.
WHOI is a member of the Higher Education Recruitment Consortium (HERC). We are sensitive to the issues of dual career candidates and we will work with applicants to address them. Please visit HERC - for more information.
WHOI is an Affirmative Action/Equal Opportunity Employer/Disabled/Veterans/M/F. We encourage Veterans and those with Disabilities to apply. Applications are reviewed confidentially. Applicants that require accommodation in the job application process are encouraged to contact us at (508) 289-2253 or email firstname.lastname@example.org for assistance.
Additional Salary Information: £0 per year
Internal Number: 3115644
About Woods Hole Oceanographic Institution
Woods Hole Oceanographic Institution (WHOI) is the world's leading, non-profit organization dedicated to ocean science and engineering, exploration and education. Come join a diverse organization whose curiosity, creativity, and commitment help improve the world's understanding of the ocean's importance to the plant and to society. Experience a culture of excellence, dedication, innovation and discovery.
Please visit https://careers.whoi.edu for a listing of all of our openings and apply today!