OVERVIEW: Space is a finite resource on campus. Organizational growth, student enrollment, and increasingly more rigorous administrative requirements place increasing urgency around effective use of space. New directives from the Board of Regents and University Leadership have increased the need for improved accuracy and connectivity with regard to space data. Higher quality space data informs and guides campus leadership through critical decision making processes such as the 6-year Capital Plan.
This position is part of the Space Management unit of Planning, Space, and Real Estate within University Services. Space Management provides stewardship of the space database, manages space requests including pre-design level programming and fit-testing, facilitates annual space surveys, and provides accurate and timely space allocation and utilization data reports to inform short and long-term space needs and decision making. The person in this position reports directly to the Space Manager and works with the Space Management team to support all aspects of the unit.
JOB PURPOSE: The Space Planning Analyst supports development of, understands and uses predictive and explanatory modeling & analysis, data mining and space use trends to uncover hidden solutions which translate into actionable institutional insights. These solutions contribute to space and productivity optimization while ensuring positive impacts to space use patterns and improved user experiences.
The Space Planning Analyst utilizes the Space Management Systems which support space assignments, planning and design of facilities and their functions, working towards long-term maximization of available space.
This position works closely with Real Estate, Capital Planning, Capital Project Management (Design, Construction & Delivery), University Construction Services/FM Design, Budget and Finance, Facilities Management and other university departmental stakeholders who’ve been assigned space management roles.
Develop and maintain space data to support strategic recommendations by university leadership; analyze facility needs, develop proposals, make recommendations for space allocations, the management of space, space improvement and capital projects
Develop options, based upon knowledge of programmatic needs, institutional resources, priorities and metrics for utilization of existing, new or reassigned space
Assist the Space Manager and other staff in the advancement of space driven project requests
Gather, analyze and compile programmatic information to support and prepare reports and plans; attend meetings to collect requirements, present findings and recommendations
Create and present schematic designs (conceptual test fit plans) and recommendations to support space planning efforts to stakeholders
Partner with Capital Project Management and University Construction Services/FM Design on projects which involve move and relocation sequencing and execution; facilitate discussions and assist with creation of schedules and space assignments as needed
Monitor and track space requests to ensure drawings are updated in a timely fashion; review of architectural as-built drawings with the CAD Administrator and report on any inconsistencies
Creates, reviews and maintains floor plans of existing facilities by conducting field verifications when necessary
Ability to identify space trends and their drivers to develop recommendations which drive efficiency and improved space utilization
Generate and use predictive modeling, data mining and other statistical analyses to optimize space performance and improved user experience
Uncover solutions hidden in data, extract meaning from and interpret data from statistics, productivity determining ideal placement, adjacencies to inform new space plans
Influence space decisions through advanced statistical techniques and concepts
Identify and develop tools that can be used to identify inefficiencies and provide recommendations to optimize productivity of space
Determine best practices to ensure accuracy of data; identify and capture data which can be used in reporting but is not accessible today
Develop data strategies utilizing program data, departmental data, demographic data, etc.
Gain expertise in all facets of the academic/institutional organization, through both internal and external sources; stay current on those issues that most impact assigned functions
Participates in creation and maintenance of playbooks, workflows, instructional documents, program templates and tools
Must be able to perform the essential functions of this position with or without reasonable accommodation(s)
Steward of university and unit-level policies and procedures and university assets
Other duties as assigned
BA / BA degree and 5 years of related experience or a combination of education and experience equal to nine years.
Experience with analytics and/or reporting (statistics, predictive analysis and modeling, explanatory modeling, pattern recognition, regression analysts and diminishing return)
Ability to read and understand construction documents
Ability to read and understand adjacency and space allocation plans
Proficiency with Microsoft Office applications including Word, Excel & Power Point
Proficiency with Google’s technology Suite including GMAIL, Calendar, Docs, Sheets & Slides
Proficiency with creating pivot tables, matrices, summaries & cell calculations
1-2 years' experience in Academic/Institutional program management or space planning
Academic/Institutional program management and/or facilities planning and utilization
Architectural background with strong analytical experience interested in Academic/Institutional planning
Familiarity with the National Center for Education Statistics (NCES), Postsecondary Education Facilities Inventory and Classification Manual (FICM), 2006 Edition; including the Higher Education General Information Survey (HEGIS)
Experience implementing and using enterprise asset management systems (IWMS/EAMS)
Experience with Building Information Modeling (BIM) tools such as; Power BI, Google Data Studio/Analytics, Tableau and BIM data such as time, cost, asset, lifecycle and asset data in the built environment such as transport, utilities, infrastructure & real estate
Bachelor’s degree in Architecture, Planning or Interior Design OR
Bachelor’s degree in Statistical or Analytical fields, AND College level courses in statistics, research methods and techniques (i.e., research design, sampling, surveying) and computer software application packages OR
Bachelor’s degree AND 3+ years of experience assisting with the gathering, compiling, analyzing and reporting of research and/or space information and statistical data plus assisting with the drafting of this information into narrative or statistical reports.
Knowledge, Skills, and Abilities Essential to This Position:
Ability to analyze, organize and prioritize work under pressure
Ability to create and meet deadlines and reporting requirements
High degree of initiative, reliability and attention to detail
Strong verbal and written communication skills; including writing reports
Ability to work independently and/or collaboratively; within the unit and various cross-functional departments, university stakeholders & external partners
Ability to influence the outcome of decisions
Accountability for work performed
Commitment to the university’s & unit’s mission and core values
Internal Number: 327169
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.