Reporting to the Associate Director in the Department of Visual Arts, and in consultation with the Department Chair and DoVAâ™s faculty, the OPC Program Coordinator arranges events, including all logistics and publicity associated with them. Coordinates a video archive; stewards visiting artists, including arranging travel. Manages a budget and expenses, websites and social media. Supervises student workers. Tracks alumni; coordinates or helps to coordinate all curricular and extracurricular events; assists with operations as needed.
This is a 35-hour per-week position with benefits.
Applicants, please ensure that when you attach your resume, you include the other attachments as listed in the Required Documents section located at the end of this job description.
Arranges events and associated logistics from conception to set up and clean up; ensures the artist is introduced and at least one group meal is arranged with faculty and/or students; arranges artist talks on behalf of graduate (MFA) and undergraduate (BA) students; organizes donor events (lectures, dinners); schedules lectures and studio visits for job candidates.
Arranges travel and lodging for artists engaging DoVA as part of OPC; stewards visitors to connect them to relevant personnel throughout the University.
Oversees the OPC budget and sources additional funding opportunities at the university, including writing grants in consultation with divisional experts; tracks expenses and keeps budget on target throughout the year; provides regular budget reports.
Compiles list of visiting artists in consultation with relevant faculty members; maintains a robust studio visit schedule each quarter with visiting artists from CSRPC, Logan Center Exhibitions, the Renaissance Society, the Smart Museum, Arts of Public Life, etc.
Acts as an information resource for events and the role OPC and DoVA have for public relations purposes; conceptualizes poster designs; works with UChicago Arts Programming Group to collaborate across campus with various departments; works with Humanities, the Logan Center, and UChicago Arts to keep DoVA current with publicity and local press.
Keeps all relevant calendars current; maintains listservs, website, and social media accounts with relevant news and information.
Helps to support faculty initiatives involving collaboration with others both inside and outside of the Department; facilitates occasional events (symposia, panels) in collaboration with faculty.
Maintains relationships with donors; tracks alumni and stays connected with the Divisionâ™s Alumni and Development personnel.
Oversees creation and archiving of OPC & DoVA video documentation, including documenting visiting artist talks.
Supervises temporary and student workers and delegates responsibilities as needed and appropriate
Assists with office operations as needed.
Ability to be a project manager
Ability to understand a budget and keep it maintained
Ability to process expenses efficiently and within deadlines
A strong background and interest in Contemporary Art
Ability to maintain confidentiality
Excellent writing skills, proofreading and editing ability coupled with accuracy
Ability to communicate effectively verbally and in writing, with people of varying backgrounds and levels
Ability to help develop and take the lead in maintaining the website
Strong organizational skills coupled with the ability to be flexible
Ability to think creatively as well as strategically
Ability to meet strict deadlines
Ability to be sociable, network, and forge connections on behalf of DoVA
Ability to work with vendors to manage all aspects of producing publicity and marketing materials
Ability to know of transportation services in order to move artists from place to place
Ability to work an occasional evening or weekend
Able to work in a fast-paced environment
Must be able to lift up to 25 lbs. for items such as medium-large cartons of mail, boxes of documents, and bottles of water
Job requires sitting at computer for long periods of time and performing data entry that requires looking at computer screen for hours at a time
Job entails periodic walking to other campus locations; climbing stairs; filing and mailing activities while standing; periodic stooping; carrying small-to-medium-sized loads; and operating small- and medium-sized pushcarts
Education, Experience and Certifications:
Bachelorâ™s degree required
MFA or masterâ™s in an arts-related field preferred
Experience working in Excel or similar software
Experience proofreading text and being accurate
Familiarity with the University of Chicago and the greater Chicago contemporary arts community preferred
Experience with obtaining copyright permissions preferred
Experience maintaining websites preferred
Experience working in various media to create marketing/communication/publicity, etc., material preferred
Experience interacting with artists preferred
Experience putting on events preferred
One year experience creating publicity preferred
Experience in video archiving preferred
Grant writing experience preferred
Technical Knowledge or Skills:
Proficiency in word-processing, page layout and design, database programs, MS Excel, use of the Internet, e-mail and other software programs relevant to this position.
Ability to create publicity in various media, e.g., graphic design, e-mail, some press releases, audio/visual recording, and other marketing materials which are error-free.
Letter of Interest in the Position
List of references.
A response to the following: With what limited knowledge you may have regarding Artist Talks that we present, please describe what you would need to consider to ensure the eventâ™s success.
NOTE: When applying, all Required Documents MUST be uploaded under the Resume/CV section of the application.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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