As the region's only Level I Trauma center, Harborview Medical Center (HMC) is well known for innovations and excellence in trauma care and its centers of emphasis: Trauma, Burn, Neurosciences, AIDS/STD, Center for Advanced Reconstruction and Rehabilitation (CARER), and mentally-and medically- vulnerable populations. In addition to the centers of emphasis, HMC serves a mission population for King County. Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region. HMC is owned by King County and managed by the University of Washington (UW) and serves as a training site for UW's School of Medicine. The UW is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.Harborview Medical Center has an outstanding opportunity for a FULL-TIME RECORDS ANALYST. Under the direct supervision of the Records Center Manager, the Records Center Specialist performs Records Center lifecycle activities, including tracking, circulating, and destroying UW Medicine records stored at the Records Center. The position ensures accurate data entry into database systems, such as Versatile Enterprise (VE), ORCA, and Request Tracker (RT). This position also assists with the overdue notification process and auditing and scrubbing VE. This position performs special projects for the Records Center as assigned, such as inventory audits and records dispositions (destruction or preservation).This position provides opportunities to work in a fast-paced, challenging, diverse and rewarding environment. As an employee you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.RESPONSIBILITIES:Assist the Pathology Specialist with circulation activities, including shelving, processing, pulling, refiling, delivering records, and tracking metricsPerform data entry in the records management software application (VE) in an accurate and timely manner; utilize VE scanners; review, edit, and run reports; and maintain necessary documentation regarding analysis and data entry decisionsAssist with records overdue notifications, including running reports, tracking activities and responses, and any related documentationAssist the Database and Content Analyst with auditing VE entries, including reviewing and checking data entry, scrubbing, and analysisTrack information and metrics/statistics and report to Records Center ManagerPerform Records Center lifecycle duties such as labeling, shelving, pulling, moving, delivering, and picking up medical records and other records from clients based at Northwest Hospital, UWMC, HMC, other UW Medicine entities and affiliated locations in an accurate and timely matterEnsure and document chain of custodyProtect and ensure confidentiality of PHI, and adhere to policies regarding confidentiality and security of recordsAssist with disposition (destruction or preservation) of records that have met legal retention, confirm and track dispositions in an accurate and timely mannerPerform other duties or special projects as assignedREQUIREMENTS:Bachelor's Degree AND one year of experience in records management work. Additional qualifying experience may be substituted, year-for-year, for required education. Formal records management training may be substituted for required experience.OREquivalent education/experience will substitute for all minimum qualifications, except when there are legal requirements, such as a license/certification/registration.DESIRED:One year experience using records management software and other database applicationsExperience with Microsoft Office Suite, including Excel and OutlookExperience in driving and loading vansPossession of a valid motor vehicle operator's licenseAbility to maintain confidentialityHighly organized and methodicalAbility to meet deadlines and work under pressure in a high volume environmentAbility to work well in a team-oriented, collaborative environmentAbility to work well in a service-oriented environmentAbility to communicate and understand spoken and written EnglishCONDITIONS OF EMPLOYMENT:Must be able to lift and transport boxes of up to 40 lbs. dailyMust be able to lift and move boxes up warehouse stair ladders dailyMust have a valid Washington State Driver's License and must be able to drive a UW Fleet Van
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.