This announcement is posted as available position openings occur. New positions will be held open for a minimum of five days from the date of posting. Repeat postings may be closed at any time. Employment is contingent upon new employee providing documents verifying United States citizenship, or for aliens, documents verifying legal permission to work in the United States. According to position requirements, passing a background check and/or a functional capacity test may also be required. For further information, please call 909-607-7816, view our Web page at www.cgu.edu or inquire in person at the Human Resources Department, 150 East Tenth Street, Harper 118, Claremont, CA 91711.
The Humanities Coordinator reports to the Administrative Director for the School of Arts and Humanities (SAH). Plans, coordinates and organizes all school related events such as, Humanities Forums, conferences, student orientation, back-to-school party, weekly forums and colloquia, classroom guest lectures, and post-commencement reception. Coordinates campus visits of speakers or visiting scholars and helps host their visit while they are on campus. Processes all payments and reimbursements, except faculty research/travel reimbursements.
In conjunction with faculty and/or university events staff, coordinate school wide and department specific special events/conferences, including planning, organizing, set-up/take-down, facility reservations and coordination with other departments and vendors as needed. Assist special visitors to campus such as speakers or visiting scholars with all transportation and accommodation needs and act as host throughout their visit as needed.
Purchase event supplies (beverages, decorations, serving ware, etc) as needed to support operation of all events.
Work cooperatively with the Program Administrator and Marketing/Communications to create and distribute announcements, flyers, posters, etc. for all events and post event information in appropriate locations (bulletin boards, electronic boards, website, calendars, etc).
Provide event information to the Program Administrator for posting on CGU Master Calendar and all other relevant calendars.
Assist in developing events, activities or experiences that promote a strong sense of community among SAH students, faculty, staff and alumni.
Work with a variety of CGU offices to develop and implement workshops, lectures or events to assist in the development of professional skills for SAH students and alumni.
Serve as point person for SAH faculty when planning academic conferences, lectures, etc. to determine needed support levels from SAH staff. Work cooperatively with the Program Administrator and CGU Marketing Office for such events.
Host alumni events.
Coordinate and supervise student workers in relation to special events.
Work closely with faculty to coordinate school and/or department student council(s).
As appropriate, represent SAH on various planning committees for CGU wide events.
Process accounts payable via Workday or financial forms as needed for events, guest speakers, student event reimbursements, etc.
Order office supplies to replenish standard stocks as needed while keeping within established budget. Seek approval from the Administrative Director for all other items.
Be aware of all uses of SAH facilities (Blaisdell, SAH North, etc). Post use schedule in classrooms and by doors to inform users who is to lock doors after hours.
Serve as point person for SAH communications with CGU facilities office. Including coordinating office moves, basic repairs and other needs with facilities and all other related offices.
Make regular visual inspections and report all maintenance issues to the proper department for correction. Utilize the appropriate on-line reporting tools to report issues (CUC phone office, Maximo, etc.)
Dispense information to students and other departments regarding procedures for using and reserving the space.
Issue keys to appropriate personnel and maintain records regarding issuance of keys.
In the absence of department secretary:
Answer phones and greet all visitors to the office. Record messages for the Dean and other faculty/staff and follow up on messages as needed.
Distribute mail to faculty, staff and students
Building oversight, including unlocking and locking Blaisdell building and/or classroom, SAH faculty office buildings, and/or main office during regular business hours.
Accept other duties as assigned and approved by the Administrative Director and/or Dean for School of Arts and Humanities.
REQUIRED KNOWLEDGE, SKILLS, and ABILITIES:
Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Knowledge of Microsoft Word for Windows, Excel, Outlook, and ability to learn additional programs, including PeopleSoft student database and Workday financial software.
Excellent oral and written communication and customer relations skills.
Ability to work effectively with a diverse group of people, including faculty, staff, graduate students, and prospective applicants.
Excellent organizational skills in a multi-task environment.
Understanding of academic programs and process.
Excellent record keeping skills.
Professional demeanor and dress, communication style, and outgoing, confident professional image.
Exercise judgment, tact, and discretion in the performance of a broad range of tasks.
Bachelor’s degree in a related field or an equivalent combination of education and experience. Three to five years of related experience. Excellent customer service skills required. 37.5 hours per week (typically 8:30 a.m. to 5 p.m. Monday – Friday). Hours and days will vary due to scheduling of events on evenings or weekends and/or to meet the needs of the University, School, or department. May be expected to do some lifting and extensive walking for events (e.g., set-up/break-down of events; campus tours). Some tasks may be performed off-campus. Must possess a valid California Driver’s License and meet CGU’s authorized driver’s requirements.
Student workers, as needed.
APPLICANTS ACCEPTABILITY FOR POSITIONS REQUIRING USE OF A COLLEGE VEHICLE IS CONTINGENT UPON A DRIVING RECORD ACCEPTABLE TO THE COLLEGE’S AUTOMOBILE LIABILITY INSURANCE. PROMOTION FROM WITHIN IS ENCOURAGED WHENEVER QUALIFIED EMPLOYEES OF CLAREMONT GRADUATE UNIVERSITY ARE AVAILABLE. INTERESTED EMPLOYEES ARE URGED TO CONTACT THE DIRECTOR OF HUMAN RESOURCES IF QUALIFIED FOR ANY OF THE ABOVE OPENINGS. PLEASE DO NOT CONTACT DEPARTMENTS DIRECTLY.
Claremont Graduate University is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, place of national origin, sex, age, sexual orientation, or physical handicap in its employment practice and in admission of students to educational programs and activities in accordance with the requirements of Title IX of the Education Amendments of 1972 and other applicable laws. Claremont Graduate University is committed to affirmative action in employment practices regarding ethnic minorities, the physically handicapped, Vietnam-era veterans and women.
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.