Job Requisition Number: 24709. At Cal Dining, we believe that “breaking bread together” is a unique aspect of dining on-campus with friends, faculty or staff. Our focus is on nourishing the Cal community, both for physical and social well-being, through customer-driven programs, culinary excellence and campus social responsibility.
ADMINISTRATIVE SUPPORT Work closely with the General Manager to coordinate projects, meetings and maintain calendars. Review and evaluate incoming mail and packages. Forward items of designated responsibility to the correct manager. Answer and screen calls. Draft/complete written responses (Payroll Processing Forms (PPF), memos etc.) to be signed by the General Manager.
Generate statistical and financial reports on a PC using Word and Excel from handwritten, dictated, typed or recorded documents. Use Payroll program for retrieval of employee time summaries.
Edit, proofread and print to provide finished, error-free, professional documents. Plan and coordinate meetings and other internal events. Act as initial contact for all staff/faculty/public inquires to the General Manager. May be called upon to interpret, monitor and analyze (proofread/provide detail) information regarding operational policies and procedures when requested. Provides recommendations based on knowledge of the departments’ professional objectives and activities. Develops spreadsheets as requested. Update and maintains data in spreadsheets. Cover cashier station as needed.
Reviews scheduled catered events. Responsible for data input of catered event. Distributes/files catering sheets to managers, catering supervisor and staff. Notifies management team of any changes in catering.
PROJECTS AND REPORTS Perform analytical projects for the department as required within the areas of personnel, training and various business functions and systems, under general supervision. Projects may involve, but are not limited to such areas as customer surveys, departmental training and customer complaints. Reconciles income ledger with Daily Income Report. Reconciles expenditures for office supplies and telecommunication charges with the ledgers. Prepares daily, weekly and monthly annual sales reports in support of departmental operations including Point of Sales, Cashiers Report, Cash Balance Report, Inventories and Food Pro Data Entry. Process IOCs and check request. Process invoices and transfers. Maintains tracking in FoodPro system for food and non-food purchases, sales and SLU movement reports. Develops and maintains all reports required for auditing.
OFFICE MANAGEMENT Direct, instruct and train students on projects. Conduct the day-to-day operations of the office and redirect assignments in the absences of the manager. Ensuring and enhancing responsive customer service. Coordinate workflow and ensures daily activities are handled smoothly and efficiently.
Maintains professional communications with staff, university personnel and general public. Acts as a representative in person and on the phone with campus employees, faculty and students. Provides information on meal plans and debit cards. Interacts with the vendors on fiscal responsibilities. Inform General Manager of cashiers cash deposit discrepancies with possibility of meeting for verification if requested by cashier.
Coordinates all maintenance, renovation, moving processes for dining facility This includes arranging temporary office space, scheduling movers, and transferring phone lines as needed. Schedule all events for dining facility (reserves rooms, arranges transportation and guest notification). Occasional use of departmental van for use of deliveries and/or mail picks ups, etc.•Knowledge of computer platform (Word, Excel, Powerpoint etc) •Familiarity with computerized menu management system (Food Pro) •Familiarity with campus and University policies •Experience producing financial reports •Will apply computer skills knowledge through daily use of computer in regards to correspondence, reporting, data input, cash deposit systems etc •Will apply knowledge of Cal Dining policies and procedures when dealing with Cal Dining employees in regards to payroll check distribution, absenteeism, call-ins, and injury reports •Uses previous report preparation knowledge to produce reports regarding FoodPro menu management system, patron count reports, standard detail reports etc. •Basic computer skills (Work/Excel) •Other computer skills (Eudora, Oracle Calendaring, UNIVERSE) •Accounting Skills •Office organizational skills •Phone reception skills •Ability to communicate effectively (both verbally and written) •Ability to multitask •Ability to work with constant interruptions
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.