EXECUTIVE ASSISTANT, Office of the President, to provide high-level support to senior vice president and secretary of the corporation and to senior adviser to senior vice president. Will act as first point of contact, ensuring that inquiries are addressed and resolved; provide telephone and office coverage; serve as information source on issues, policies, and procedures relating to the work of the President's Office, the Corporation, and its committees, including its Executive Committee; and coordinate complex meetings, events, travel, conferences, and speaking engagements, including securing meeting space and fulfilling technology requirements; maintain database, Athena lists, files (attendance, agendas, meeting materials), archives, calendars, and naming log; draft correspondence; proofread to ensure appropriate content, style, format, and accuracy; create and submit expense reports and reimbursement requests; assist with special projects; and exercise high degree of confidentiality. Will also provide administrative support for Executive Committee of the Corporation, including communicating with members; preparing, organizing, distributing, and uploading all meeting materials; preparing changes for personnel reports; and arranging for food and transportation.
REQUIRED: at least seven years' experience supporting a high-level administrative function; excellent organizational skills; keen attention to detail; ability to anticipate needs and set priorities, assume responsibility, and work both independently and as part of a team; experience managing complex scheduling via electronic calendar system; ability to handle many tasks simultaneously and efficiently among often-changing demands on time; tact, discretion, and excellent interpersonal skills; and knowledge of Microsoft Word, Excel, FileMaker, and PowerPoint. Experience with board meeting management software and web management would be helpful. A bachelor's degree is preferred. Job #15006-6
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