Parking and Transportation Office Administrator-75492
The department of Parking and Transportation Services is seeking a highly motivated professional (Administrative Associate 3) who possesses a can-do attitude to provide comprehensive administrative and operational support while exercising a high degree of judgment, discretion and confidentiality, under general supervision.
Provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates.
Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Establish priorities, identify and resolve problems that are administrative in nature.
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars or reports. Perform substantial editing and fact checking. Create, maintain, modify and/or ensure accuracy of content in various unit documents, displays, reports and brochures, social media, and/or websites.
Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Create complex reports and spreadsheets which may utilize specialized software and systems.
Oversee and/or process a variety of complex financial transactions: produce, monitor, and reconcile budget statements, research and identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
Education & Experience:
High School diploma and four years of administrative experience, or combination of education and relevant experience.
MINIMUM KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Excellent strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgement in making decisions
CERTIFICATIES AND LICENSES REQUIRED
Constantly perform desk-based computer tasks
Occasionally stand/walk, reach/work above shoulders, grasp lightly fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl
Interpersonal skills: Demonstrate the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrate commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the Universitys Administrative Guide, http://adminguide.stanford.edu/.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.